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Deputy Clerk I PC/5-302
Probate Court
JOB SUMMARY
This position performs clerical duties in support of the work of the Probate Court.
MAJOR DUTIES
1. Accepts applications for firearm and marriage licenses; receives petitions for probate matters.
2. Answers telephone and greets visitors; provides information and assistance; receives payments.
3. Runs criminal history background checks for firearm licenses; maintains GCIC files; issues, logs, laminates,
and mails firearms licenses; sends disqualified letters as appropriate; maintains records.
4. Intakes and processes guardianship/conservatorship petitions for minors and adults.
5. Receives passport applications.
6. Issues certificates of residence, fireworks display applications, and other documents.
7. Makes copies of death, birth, and marriage certificates; mails certified and exemplified copies of documents;
opens and sorts mail.
8. Assists with courtroom hearings.
9. Files and records various legal documents and pleadings; ensures compliance with Georgia laws, rules of the
court, and office procedures.
10. Maintains court calendar; locates records for title searchers, residents, and legal research.
11. Orders and maintains office supplies.
12. Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
1. Knowledge of office procedures and policies.
2. Knowledge of the principles and practices of records management.
3. Knowledge of computers and job-related software programs.
4. Knowledge of Probate Court rules and regulations.
5. Skill in researching, interpreting, and compiling complex data and other information into a useful product.
6. Skill in public and interpersonal relations.
7. Skill in oral and written communication.
SUPERVISORY CONTROLS
The Clerk of Probate Court assigns work in terms of somewhat general instructions. The supervisor spot-checks
completed work for compliance with instructions and established procedures, accuracy, and the nature and
propriety of the final results.
GUIDELINES
Guidelines include the Official Code of Georgia, Uniform Probate Court Rules, Georgia Probate Court Standard
Forms, Georgia Department of Human Services rules, FBI and GBI guidelines, and Georgia Department of
Behavioral Health and Developmental Disabilities guidelines. These guidelines are generally clear and specific,
but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
• The work consists of related clerical duties. Strict regulations and deadlines contribute to the complexity of the
position contributes to the efficiency and effectiveness of court operations.
Deputy Clerk I, Probate Court
CONTACTS
PHYSICAL DEMANDS/ WORK ENVIRONMENT
• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
SPECIAL CERTIFICATIONS AND LICENSES
(MVR) in compliance with County Safety and Loss Control Guidelines. Completion of the State of Georgia
Department of Transportation Defensive Driving Course and/or Emergency Vehicle Operation Certification
within twelve (12) months of employment.
ADA COMPLIANCE
accommodations to qualified individuals with disabilities. Prospective and current employees are invited to
discuss accommodations.
HIPAA COMPLIANCE
the security of Protected Health Information (PHI) however it is obtained, handled, learned, heard or viewed in
the course of their work.
DRUG AND ALCOHOL COMPLIANCE
employment will undergo testing for the presence of illegal drugs and alcohol as a condition of employment. In
the course of employment, employees are subject to random, reasonable suspicion, post-accident, and
routine fitness for duty testing for illegal drugs and alcohol abuse. Employees are prohibited to work under the
influence, to possess, to distribute, or to sell illegal drugs in the work place or abuse alcohol on the job.
Confirmed positive is reason for denial of employment and/or termination.
MINIMUM QUALIFICATIONS
completion of high school or equivalent.
associated with the completion of an apprenticeship/internship or having had a similar position for one to two
years.
Part Time
$37k-47k (estimate)
04/07/2023
05/19/2024
The following is the career advancement route for Part-time Deputy Clerk I positions, which can be used as a reference in future career path planning. As a Part-time Deputy Clerk I, it can be promoted into senior positions as a Legal Records Clerk that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Part-time Deputy Clerk I. You can explore the career advancement for a Part-time Deputy Clerk I below and select your interested title to get hiring information.