Overview:

Woodland Montessori School provides high-quality care for children aged 18 months - 5 years old on Madison’s south side. For 50 years Woodland has been a leader in early childhood education by providing competitive wages and benefits for its staff.

Woodland is launching a Capital Campaign to completely overhaul the current school building, which will allow us to stay invested and grow our partnerships in the south side of Madison. This will critically expand our impact by increasing enrollment our on and off-site programming. We are seeking a Capital Campaign Project Coordinator to work closely with the Head of School, Capital Campaign Committee, and the Board of Directors in carrying out a broad-based fundraising plan targeting individuals, corporations, and foundations to support this initiative. This person will be the super glue for our campaign, keeping this critical project on track.

Responsibilities include:

• Alongside the Head of School and Capital Campaign Committee, help with campaign strategy development
• Support and contribute actively to incorporating our diversity, equity, and inclusion ideals throughout the campaign process
• Support Woodland leadership by managing campaign prospect lists, including research and tracking
• Help train and manage campaign volunteers
• Schedule, support, and attend Capital Campaign Committee meetings
• Schedule, support, and attend donor meetings
• Along with WMS CFO and Treasurer, manage the campaign budget
• Track gifts and pledges
• Oversee acknowledgement of all campaign gifts and pledges
• Prepare pledge payment reminders and pledge agreements
• Prepare monthly and quarterly reports for the Head of School and the Capital Campaign Committee
• Collaborate with WMS staff and volunteers to develop capital campaign print, web, and social media communications materials
• Create and edit campaign communications, such as acknowledgements and follow-up emails/letters
• Plan and implement cultivation and recognition events
• Alongside Capital Campaign Committee, develop and oversee targeted cultivation plans (including individual donors as well as applicable grants and foundations)
• Work with the Head of School and members of the Capital Campaign Committee and Board to cultivate prospects
• Refine and execute solicitation strategies
• Prepare and provide support to staff, board, and volunteers for solicitations (e.g. talking points, assembling presentations materials, scheduling meetings)
• Participate in solicitations, take and retain notes, adding to donor files
• Implement donor acknowledgement and recognition, as appropriate

Qualifications: The successful candidate will be highly organized, self-motivated, detail-oriented, creative, strategic, and able to manage multiple projects under tight deadlines. Excellent writing, analytical, and research skills are essential. Candidates must have a high level of computer literacy, with experience using online sources to locate financial and philanthropic information a plus. Experience with Little Green Light or another CRM is valuable. Candidates should possess exceptional interpersonal skills and have an ability to work collaboratively with all levels of staff, volunteers, Board members, donors, and prospective donors.

This is a benefit eligible position

Job Type: Part-time

Pay: $24.00 - $30.75 per hour

Expected hours: 15 – 30 per week

Benefits:

• Flexible schedule

Ability to Relocate:

• Madison, WI 53715: Relocate before starting work (Required)

Work Location: Hybrid remote in Madison, WI 53715