Overview

Program Coordinator

As Program Coordinator for the Society for Cardiovascular Angiography and Interventions (SCAI), the only US professional medical society dedicated to interventional cardiology with over 5,200 members across 75 countries, you will play a crucial role in building capacity for the Industry Relations, Development, & Global Partnerships team. Reporting to the Senior Director of Industry Relations, your primary focus will be coordinating logistics and outreach for meetings and events with industry partners.

Your primary responsibilities will be scheduling, drafting follow-up communications, preparing materials, creating agendas, capturing notes, and on-site event assistance. Additionally, you'll manage specific accounting and record-keeping duties. This highly engaged role requires you to connect with industry partners, SCAI staff (including marketing & communications and accounting), and physician volunteers. Your ability to communicate with the utmost professionalism and manage a high volume of tasks efficiently and with precise attention to detail will be central to your success. You will also have the opportunity to support key projects across the organization to further advance your professional skills.

At SCAI, we foster a remote-first, employee-centric culture that prioritizes professional growth and promotes a healthy work-life balance. As a member of our team, you will have access to resources and mentorship that will enable you to make a meaningful impact in the cardiovascular health community while advancing your career goals.

Work Environment, Salary, and Benefits

• You’ll enjoy a flexible remote work environment (East Coast hours). Occasionally, you will attend early morning or evening Zoom meetings. Domestic travel will be required for onsite support at events and in-person staff retreats throughout the year.
• You will be supported by smart, collaborative, energetic, hard-working colleagues committed to supporting the cardiovascular health community.
• The budgeted salary range for this position is $60-70K with an outstanding benefits package, including health, dental, and vision insurance; flexible spending account; tuition reimbursement; generous PTO (vacation, holiday, sick); retirement plan with 10% employer contribution; short-term and long-term disability insurance; transportation reimbursement, and more.
• Diversity, equity, and inclusion are core values of SCAI’s mission to increase access to quality interventional cardiovascular care by cultivating a specialty and society that is representative of every community.

Responsibilities

SCAI Meetings

• Manage exhibitor badges and pull reporting (exhibitor lists for GES, learning labs attendee lists, satellite attendee lists, and exhibitor pre- and post-attendee conference opt-in lists, etc.) in Confex.
• Coordinate industry relations shipments to meetings and print out SCAI meeting materials.
• Manage sponsorship and advertising deadlines for SCAI meetings and maintain the Development SharePoint database.
• Send out SCAI meeting weekly fundraising reports.
• Manage logistics for exhibit hall tours at SCAI Fellows Courses.
• Assist with and support the logistics for exhibit halls and satellite symposia. Respond to inquiries from industry partners and exhibitors, escalating as appropriate. Organize SCAI meeting gamification with industry partners.
• Support SCAI’s sponsorship activities, assisting in the relationship management and logistical planning for SCAI partner relations events. Cross-reference marketing/meeting materials for sponsor recognition and coordinate distribution of marketing materials to industry supporters of specific initiatives.
• Oversee ExpoSuite logistics for conferences.
• Perform tasks as assigned at onsite meetings.

Industry Meetings

• Coordinate outreach and schedule meetings with industry partners, SCAI staff, and physician volunteers.
• Provide agendas and materials for meetings with industry partners/external stakeholders, attend meetings, take notes, and follow up on key items.
• Reserve the ExpoSuite and order electrical and furniture as needed.

Accounting/Record Keeping

• Maintain the SCAI Fundraising Tracker and participate in biweekly cross-team meetings to review the payment status of projects.
• Maintain accurate payment and database records for industry-supported projects.
• Manage collections and accounts receivable, including following up on past-due invoices. Produce timely reports for physician leadership and staff.
• Coordinate with Protech database managers to develop the functionality needed for the team's tracking purposes.

Other

• Create and maintain standard operating procedures for the coordinator role; identify opportunities for continuous improvement.
• Oversee the fulfillment process for SCAIMail email marketing sales and partner with the Sr. Director of IR on sales opportunities and initiatives.
• Research industry partners and key issues/therapies at the direction and discretion of the Sr. Director.

Qualifications

• 1-3 years of experience with administrative and coordinating support in a fast-paced, professional setting. A bachelor's degree is preferred.
• Experience with a medical society or working with physicians, healthcare professionals, and/or member volunteers is preferred.
• Proficiency with Excel and PowerPoint and demonstrated experience maintaining databases.

About Us

SCAI has experienced tremendous growth over the past 10 years and today represents more than 5,200 members across 75 countries. Interventional cardiology is a tremendously interesting, important, and constantly changing field where you will be working with world premiere experts. SCAI transforms lifesaving innovation into lifesaving action by providing cutting-edge, high-quality education for interventionalists and their teams.

In the United States, about 40,000 newborns are born with congenital heart defects every year. More than 2 million infants, children, adolescents, and adults are living with congenital heart defects. There are approximately 3 million cardiovascular interventions performed annually in individuals of all ages. Our mission is to lead the global interventional cardiovascular community through education, advocacy, research, and quality patient care. Focus areas for SCAI include establishing standards and guidelines for all aspects of cardiac catheterization and angiography, training, credentialing, safety, and quality assurance for cardiovascular procedures.

To Apply

We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.

Use the "Apply" button on this page or simply email your resume to Lilly Khan at resumes@staffingadvisors.com with “SCAI – Program Coordinator #2024-2833 SA” as the subject of the email.

Job responsibilities are similar to the following position: Project Coordinator, Program Assistant, Project Specialist.

Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

Internally this position title is: Industry Relations Coordinator