Overview, Responsibilities, Qualifications

Now Hiring! FL Licensed Community Association Manager.

Schedule: TBD

Pay type: Salary $55k-$67k.

Location: Miami, FL 33186

Who We Are? https://www.myfpms.com

Florida Property Management Strategies strives for excellence and a commitment to superior customer service. Our priority is to ensure your satisfaction and exceed all expectations. We are a team of licensed and insured professional property managers with hands-on experience in homeowners’ associations and condominiums, both commercial and residential. 

What You’ll Do:

• Attend all Board meetings, provide Boards with administrative support, prepare agendas, minutes, and distribute Board packages with agreed-upon lead time.
• Respond within 24 hours to Board requests directed to the Community Manager.
• Review board minutes for accuracy before distribution.
• Create a weekly management report to email to all board members on the status of projects, violation activity, etc. Reports are to be emailed to the President of each association.
• Attend committee meetings as appropriate.
• Prime liaison between the Board President and the association’s vendors.
• Manage Annual meetings, mail voting proxies and ballots to owners, and perform other associated duties.
• Obtain and present bids and proposals for Board consideration with a brief evaluation of each option.
• Educate Board members on Florida law requirements, organization, conduct of meetings, and corporate records to improve the Board’s effectiveness and efficiency.
• Provide direction for Turnover committees.
• Assist the Board with the creation of an Association newsletter.
• Review insurance coverage and present recommendations. Negotiate competitive coverage options for the Association. Assist in processing claims related to the property.

Responsibilities with Owners:

• Timely response to Owners' phone calls, e-mails, and communications.
• Resolve Owner problems quickly.
• Timely processing of ARB/ARC sales and lease applications.

Property Maintenance:

• Inspect properties weekly and arrange for corrective action. Checks violations, and vendor performance, and identify physical assets needing repair.
• Enforce covenant provisions and send violation letters.
• Proactively recommends repair needs of the Association’s physical assets when required.
• Prepare work orders for maintenance personnel and contracts vendors including agreed-upon completion due date.
• Ensure maintenance personnel are satisfactorily completing routine tasks.
• Follow up to ensure work is completed by the due date.
• When a work order is closed out, it should include corrective action taken.
• Supervise the Association’s contractors and vendors.
• Recommend changes in vendors if performance does not meet expectations.
• Prepare and coordinate annual inspections (fire alarm, pool, sprinklers, fire extinguishers, milestones inspection).

Financial Management:

• Work the draft Annual budget in concert with Client Accounting for the Finance committee and/or Board presentation.
• Conduct a detailed review of each month’s financial reports, including the general ledger, to ensure accuracy.
• Work with Client Accounting to correct discrepancies before distribution.
• Collaborate with CPA on year-end annual reports and tax preparation.
• Review all invoices and send them to the Accountant to process with the approved budget. 

What You’ll Need:

• An active CAM License in good standing. No complaints.
• Bachelor's degree or equivalent life experience.
• Valid driver’s license and reliable vehicle.
• Excellent verbal and written communication skills.
• Strong organizational skills, time management skills, and presentation skills.
• Strong working knowledge of customer service principles and practices.
• Proficiency and working knowledge of Microsoft Office, Google Workplace, and Buildium.
• Bilingual a plus (English and Spanish).

Posted Salary Range