Bubble Skincare is seeking an exceptionally organized, proactive, and versatile individual to fill the role of Personal Assistant to the Founder & CEO. This position requires a multifaceted approach, as it encompasses responsibilities ranging from managing household affairs and family matters to supporting executive-level tasks within the company. The ideal candidate will possess excellent communication skills, impeccable attention to detail, and the ability to seamlessly navigate both personal and professional domains.

Job Duties & Responsibilities

Personal Support:

• Provide comprehensive assistance to the Founder & CEO in managing household affairs, including but not limited to scheduling appointments, coordinating home maintenance services, and overseeing household budgets.

• Act as a point of contact for all personal matters, including correspondence, inquiries, and scheduling commitments.

• Assist with childcare responsibilities, such as coordinating schedules, arranging transportation, and overseeing extracurricular activities.

• Manage travel arrangements for the Founder & CEO and their family, including booking flights, accommodations, and transportation, while ensuring all preferences and requirements are met.

Executive Assistance:

• Support the Founder & CEO in scheduling and coordinating meetings, both internally and externally, while optimizing time management and prioritizing commitments.

• Assist in preparing agendas, presentations, and materials for meetings, ensuring all necessary documentation is organized and readily available.

• Serve as a liaison between the Founder & CEO and various stakeholders, maintaining professional communication and representing the executive's interests with discretion and confidentiality.

• Handle administrative tasks related to office management, such as organizing files, managing inventory, and coordinating office supplies and equipment maintenance.

Event Planning and Coordination:

• Coordinate special events, functions, and gatherings on behalf of the Founder & CEO, including family celebrations, corporate events, and social engagements.

• Provide on-site support during events, overseeing setup, managing vendors, and addressing any unforeseen issues or concerns that may arise.

Miscellaneous Duties:

• Conduct research and compile information on various topics as requested by the Founder & CEO.

• Handle personal errands and ad-hoc tasks as needed, demonstrating flexibility and resourcefulness in managing shifting priorities and time-sensitive requests.

• Maintain confidentiality and discretion in handling sensitive information, both within the household and the company, while upholding the highest standards of professionalism and integrity.

Qualifications

• A positive attitude, strong work ethic, and commitment to delivering high-quality results in a fast-paced and dynamic environment.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.

• Strong communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.

• Proficiency in Microsoft Office Suite and other relevant software applications, with the aptitude to learn new tools and technologies as needed.

• Discretion and confidentiality in handling sensitive information, coupled with a proactive and solution-oriented approach to problem-solving.

• Flexibility to adapt to changing schedules and priorities, with a willingness to work extended hours and travel as required.