Firm Overview: William Everett (WE) is a Chicago-based, family-owned management and information technology consulting firm trusted by leading cities, institutions, global companies, and Fortune 500 technology consultancies to help them adapt, evolve, and perform to their full potential.

Job Summary: WE are currently seeking a full-time Payroll Specialist/Administrative Support Associate ready for a challenging and rewarding career with our fast-growing firm. The successful candidate will work in a highly collaborative and dynamic team environment that encourages continuous learning, improvement, and cross-training.

Responsibilities and Duties: Payroll Processing:

• Process multiple client and employee payrolls throughout the United States according to their unique schedules.
• Process payroll transactions accurately for time, earnings, benefits, deductions, taxes, and garnishments.
• Coordinate year-end processes to ensure timely preparation and delivery of W2’s.
• Resolve inquiries concerning account status and discrepancies, communicating resolutions to the appropriate parties.
• Prepare garnishment checks per payroll reports and serve as a backup to the benefits manager as needed.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Partner effectively with client stakeholders to process changes to individual pay cycles.
• Verify and audit employee changes submitted in HRIS promptly and accurately.
• Investigate and resolve payroll issues and problems efficiently.
• Coordinate annual audit preparation as requested/required by individual clients.

Additional Administrative Responsibilities:

• Assist with monitoring commercial insurance renewals and requesting certificates of insurance documents.
• Assist with compliance reports for various professional certifications and licenses.

Qualifications:

• High school diploma.
• 5-7 years of related experience, preferably in a multi-client or large multi-location company environment.
• In-depth experience with a payroll system within an HRIS.
• Multi-state payroll experience is a plus.
• Ability to work a Hybrid schedule.

Preferred Qualifications:

• Bachelor’s degree in accounting, Finance, or related degree.
• Experience with KRONOS/UKG and ADP.

Additional Requirements:

• Must pass a criminal background check.
• Must be authorized to work in the US for any employer.
• Must live in the Chicagoland area.

Benefits:

• Employer-contributed healthcare insurance plans.
• Employer-sponsored life insurance.
• Commuter program.
• Paid company holidays.
• Training and professional development.
• Bonus earning potential based on performance.

William Everett is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status, or any other characteristic protected by law.