We're looking for an organized, enthusiastic, and driven Event Logistics and Project Coordinator to join Group’s Product Experiences team. This professional will join our dynamic team by supporting our events and marketing team members with the planning and logistics for a variety of small and large events that Group attends throughout the year. Plus, you will support our product development team by providing project coordination between Group and external partners. You will also have the opportunity to interact directly with Group’s customers to provide excellent customer service by answering their questions related to the legal use of Group’s proprietary content. Occasional travel and the ability to work outside of normal business hours may be required.

At Group you’ll find a fun and positive work culture and leadership who values staff and is dedicated to helping staff grow and develop. The ideal candidate enjoys working in a team environment and has excellent organizational and communication skills. You should also have experience with managing a variety of tasks and projects, experience with tracking details and schedules, the ability to multitask, and good time management. This position will not only be coordinating projects but actually completing event logistics tasks. Therefore, the candidate must be able to lift, pack boxes, and run errands.

Our office is located in Loveland, CO. We are currently working a hybrid onsite/remote schedule. In-office days are Tuesday, Wednesday, and Thursday with the potential of working in the office on Monday and Friday as needed. There is not a fully remote option for this awesome opportunity.

The hiring salary range for this position is $21.00 - $25.00, depending on qualifications and experience. We will be accepting applications on an ongoing basis until the position is filled.

Benefits

• Paid time off
• Health, Dental, and Vision insurance
• Flexible Spending Account
• Life insurance
• Disability insurance
• 401k with match
• Employee Assistance Program

Responsibilities

• Event Coordination: Collaborate with marketing and event team members to understand their requirements and expectations for external events. Manage central database of event details, track key dates, monitor timelines, and ensure event activities stay on track. Assist with tasks related to event staffing, prepare event supplies, and ensure displays are kept up. Look for opportunities to streamline and improve event processes ongoing. Attend events when needed. Assist with contract requests and related details for external event staff.
• Event Logistics & Shipping: Coordinate shipment of booth/event materials including supplies, displays, product, and marketing collateral to and from events. Track shipments to ensure on-time delivery, and assist with troubleshooting lost shipments if necessary. Communicate details regularly with event staff to ensure seamless onsite success. Assist with packing/unpacking, inspecting, and returning event supplies and displays to storage.
• Project Coordination: Collaborate with project managers/business leaders on a variety of projects with external Group partners. Track details and timelines, and follow up with appropriate people within Group and partner contacts to ensure schedules stay on track. Assist with sending and receiving files between Group and partners. Assist with solving challenges as they arise.
• Group Meeting Space Coordination: Manage incoming inquiries for meeting space in Group’s Loveland office building. Provide accurate rental information and pricing to potential renters, finalize agreements and details, and follow the process for reserving space and communicating room setup to facilities team.
• Permissions: Monitor permissions inbox daily, responding to customer inquiries promptly. Following Group’s permissions request process, collect appropriate documentation, provide accurate responses, initiate invoicing requests as needed, and save copies of all communications to Group’s cloud-based file-sharing platform. Assist with foreign and domestic licensing requests.

• 1-2 years of experience in project or event coordination.
• Bachelor’s degree in business or related field or equivalent work experience.
• Basic understanding of copyright law a plus.
• Strong administrative and organizational skills.
• Able to embrace and quickly learn new technologies.
• Strong communication skills. Able to be assertive in a diplomatic and friendly way.
• Ability to work collaboratively with cross-functional teams and drive deadlines with others.
• High attention to detail, able to multitask, prioritize a large workload, and problem solve innovatively.
• Expertise and proficiency in Microsoft 365 suite including Word, Excel, Outlook, Teams, PowerPoint, etc. Ability to develop complex Excel spreadsheet models/analysis.
• Experience using cloud-based storage systems like Box, Dropbox, OneDrive, etc. a plus.
• Must be able to bend and lift up to 50 pounds.
• Must be able to sit for extended periods of time.
• Must be able to stand and move for over 8 hours.
• Must be able to lift, push, and pull objects and reach, bend, and stoop.
• Ability to work sometimes outside normal business hours. Normal schedule is 8:00 a.m. 5:00 p.m.
• Have valid driver’s license and be able to be insured by our auto insurance provider.
• Ability to listen, read, and comprehend instructions, both verbal and written.
• Ability to learn, understand, retain, and incorporate information.
• Ability to analyze, interpret, and extrapolate written information and data.