Requisition No: 828538

Agency: Division of Emergency Management

Working Title: Regional Recovery Coordinator - Region 7 - 31001803

Pay Plan: CS Exempt (EOG)

Position Number: 31001803

Salary: $54,704.88 annually

Posting Closing Date: 05/16/2024

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Recovery Coordinator - Region 7

Bureau of Recovery

State of Florida Division of Emergency Management

This position serves the following counties:

Polk, Hardee, Desoto, Highlands, and Okeechobee

The selected candidate must reside in any of the aforementioned counties.

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

The Recovery Regional Coordinator for Region 7 serves the following counties: Polk, Hardee, Desoto, Highlands, and Okeechobee. As the Region 7 Regional Coordinator specializing in Recovery and Mitigation related activities, you will provide technical, fiscal, and grant management assistance to applicants and subrecipients as required by the processes and procedures of Federal Emergency Management Agency’s (FEMA) Public Assistance, Individual Assistance, and Hazard Mitigation programs. In addition, you will conduct trainings on Recovery programs as needed by the counties you serve. The duties for this position include:

• Provide technical, fiscal, and grant management assistance to Subrecipients as it relates to the required processes and procedures of FEMA’s Public Assistance, Individual Assistance, and Hazard Mitigation programs. This would include conducting trainings on Recovery programs as determined necessary.

• Facilitate the accurate sharing and exchange of information between the subrecipient, Division staff, and FEMA, creating an environment that promotes open communication and allows for more timely and successful completion of the PA process.
• Respond to disaster-affected areas to support local emergency management operations, coordinate information sharing, support critical logistics missions, provide policy guidance including FEMA Public Assistance eligibility criteria, coordinate and conduct damage assessments, and support requests for Federal disaster declarations.
• Consult with Division and FEMA field staff regarding Project issues and effectively communicate recommendations and solutions to subrecipients.
• Coordinate, facilitate, and conduct meetings, trainings, and workshops to provide the information and instruction necessary for the subrecipient to successfully navigate and properly complete all steps in the Florida Public Assistance system (FLPA).
• Conduct outreach regarding Individual Assistance programs as necessary and assist applicants by providing technical assistance as requested.
• Frequent travel to and maintain a consistent physical presence at the subrecipient’s location, allowing for the subrecipient to have steady access to technical assistance.
• Prepare required reports regarding the status of awarded agreements.
• Coordinate and participate in regional meetings, workshops, trainings, and exercises, including instructing Florida Recovery Academy courses.
• Perform other duties as assigned by Bureau Management and travel as required, to include assisting in disaster duties related to Presidentially declared and non-declared disaster events.

Knowledge, Skills, and Abilities:

• Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations as well as Division policies and procedures related to contract/grant development, contract/grant management, and payment processing procedures.
• Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
• Ability to monitor grantee compliance with program requirements through review, analysis, and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Demonstrate ability to manage all aspects of contract/grant management, including preparation of funding agreements, processing of requests for reimbursement, and monitoring project agreements.
• Knowledge of and ability to apply basic accounting and auditing principles and procedures.
• Ability to communicate effectively through verbal and written communication.
• Demonstrate computer software skills and other database/spreadsheet software, including but not limited to Microsoft Office software such as Word, Excel, Outlook, and PowerPoint.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Ability to work independently as well as under close supervision in approach to job tasks and assignments.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to travel frequently, occasionally overnight, and to work non-traditional hours during emergency events and assume disaster relief duties as directed.
• Ability to utilize problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.
• Ability to travel frequently and to work irregular hours including nights, weekends, and holidays in response to emergency events.
• Applicant should reside in, or have the ability to relocate to, the region in which this position is identified. Relocation is at the expense of the applicant if selected.

Minimum Qualifications:

• Minimum of four years of field experience in Public Administration, Emergency Management, or a related field or a Bachelor's degree in Public Administration, Emergency Management, or a related field or an associate degree and a minimum of two years of field experience in degree specialty.
• A valid driver’s license.
• Reside in, Polk, Hardee, Desoto, Highlands, or Okeechobee, or have the ability to relocate to any of the aforementioned counties.

Special Notes:

The State of Floridais an EqualOpportunityEmployer/AffirmativeActionEmployer and does not toleratediscriminationorviolencein the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the serviceandsacrificesmade by veterans and their family members. Further, FDEM recognizes theimmeasurablevalueveterans bring to the workplaceandiscommitted to increasing the number of veterans that serveinitsworkforce.

The Division of Emergency Management iscommitted to increasingrecruitment and hiring of individualswithdisabilities and improving employmentoutcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Floridasupports a Drug-Freeworkplace.Allemployees are subject to reasonablesuspicion drug testinginaccordancewithsection112.0455,F.S.,Drug-FreeWorkplaceAct.

Successful completion of background screening will be required for this position.

The State of Floridaand the Division of Emergency ManagementparticipateinE-Verify. This federallawrequiresallemployers to verify the identity and employment eligibility of allpersonshired to workintheUnitedStates.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.