Position Summary

The District Administrative Assistant is responsible for providing administrative support to the Operations Manager; preparing and distributing reports and other communication on a regular schedule; maintaining files, databases, and archives of relevant records; and scheduling and coordinating meetings and travel. The District Administrative Assistant will play a crucial role in supporting our daily operations, with a focus on administrative tasks, customer service, and HR responsibilities, including the processing of new-hire paperwork and I-9 verification. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced environment. This position will be heavily involved with dispatching customer tickets, job tracking, and work hand in hand with the accounting department.

Essential Job Functions

• Collect, review, and analyze data to prepare reports, charts, budgets, and other presentation materials.
• Screen calls and respond to inquiries from external and internal sources with appropriate correspondence or other messaging.
• Prepare and modify meeting agendas, memorandums, emails, newsletters, documents, and presentations for Operations Manager.
• Assist in scheduling and organizing activities such as meetings, travel, and department activities as required.
• Process new-hire paperwork, ensuring compliance with federal and state regulations, including accurate completion and verification of Form I-9.

• Assist with special projects and other administrative duties within the organization.

Skills and Qualifications

• High school education or equivalent.
• Minimum 4 years of receptionist/administrative assistance experience.
• Proficient in the Microsoft Office Suite.
• Punctual nature and ability to handle dynamic work environment.
• Excellent oral and written communication skills.
• Ability to handle confidential matter in a professional manner.
• Excellent time-management and organizational skills.
• Ability to listen and understand information presented through oral or written means.