JOB SUMMARY
Under the direct supervision of the Director of Public Works, the Contracts and Project Manager is responsible for overseeing water, wastewater, stormwater and/or transportation projects and departmental contract service agreements, to insure they are constructed to comply with plans, codes, ordinances, professional standards, best practices, and applicable regulatory requirements.
ESSENTIAL FUNCTIONS
• Develops and/or reviews preliminary and final plans and designs for any of the following projects: traffic and transportation, utilities, vertical construction, drainage and storm water run-off, flood protection, grading and erosion control, and related issues; develops plans and designs using CAD and other engineering/drafting tools; develops engineering specifications for project construction based on programming assessment, design concepts, fundamental engineering principles, and approved development
• Supervises, directs, and assists contractors and work crews; organizes, prioritizes, and coordinates work activities; monitors status of work in progress; inspects completed work to ensure compliance with contracts in regards to cost, schedule, specifications, and quality of work; provides technical expertise and assistance with complex/problem situations
• Serves as project liaison to the public regarding concerns; receives and responds to inquiries and complaints; researches problems and initiates resolution of problems/complaints
• Represents the project internally for all Town concerns; consults with program coordinators or other officials to review status of projects, review and resolve problems, receive advice and directions, and to provide recommendations; facilitates the coordination of project meetings, communications, and work activities between key business units, project teams, government agencies, and other participants; assists in resolving problems or conflicts between project participants; recommends solutions to problems and facilitates implementation
• Oversees the administrative aspects of the project; negotiates and monitors budget and expenditures; updates project schedules and monitors progress of project in meeting established schedule; processes purchase orders, work orders, and invoices; reviews project progress reports submitted by contractors; coordinates acquisition and/or maintenance of required permitting; schedules inspections to ensure compliance with all regulatory requirements; facilitates adherence to all reporting and documentation requirements; evaluates and monitors progress against performance and quality measurements
• Coordinates process for bidding and contracting of services of various project components in conjunctions with departmental or Town contracts officer; prepares Requests for Proposal (RFP) for services required to complete projects; prepares bid packages; conducts pre-bid and pre-constructions meetings; issues addendum to clarify questionable issues; participates in negotiations of scope of services and fees for professional service agreements; makes recommendations regarding selection of vendors and awarding of contracts
• Oversees projects during design and construction phases; attends regular project progress meetings; works with consultants, contractors, and work crews to resolve problems and to initiate the appropriate solutions; assist with field decisions and approves change orders as appropriate; prepares, reviews, and processes change orders for changes to contracted scope of work; monitors adherence to project schedules; inspects quality of construction work and materials; coordinates final inspections with contractors and engineers; facilitates project acceptance with other Town departments or government agencies
• Serves as the contract administrator for all internal departmental service contracts; coordinates contract administration activities and maintains communication with stakeholders, including other departments, contractors, and various agencies
• Develops and implements performance measures for monitoring projects and contracts
• Performs technical review of plans for water, wastewater, stormwater, and transportation related issues; ensures compliance with applicable laws, ordinances, regulations and standards
• Develops engineering specifications for project construction based on programming assessment, design concepts, fundamental engineering principles, and approved preliminary plan
• Communicates with supervisor, Town officials and employees, consultants, contractors, the public, outside agencies and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems
• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new products, methods, trends, and advances in the profession; maintains professional affiliations; attends workshops and training sessions as appropriate
• Performs other duties as assigned