Procurement Manager Job Description

Position Status: Exempt Full Time

Reports to: Sr. Manager, Operations

Brief Summary

This position will be responsible for managing the vendor network within their assigned territory. This includes all activities associated with ensuring that RSM maintains a vendor network sufficient to meet all client work orders. This includes vendor search (proactive and reactive), onboarding, compliance, and management. The Procurement Manager will work closely with senior managers to assist standard day-to-day activities. In addition, this position will be an integral part of the vendor management team to help develop an efficient, economical, and skilled vendor base.

Essential Responsibilities

• Manage daily responsibilities of the procurement coordinators and assistant.
• Ongoing training and development of team.
• Delegate workload based on geographical area.
• Monitor sourcing requests (emergency, proactive, rollouts, projects, new awards, etc.)
• Manage vendor auto assignments.
• Assist in resolving work order escalation.
• Negotiate rates with service providers to ensure proper margins are kept.
• Review and qualify existing vendors to ensure minimum requirements for insurance, rates and overall service are up to RSM standards.
• Ensure vendors have proper documentation loaded in their profile (COI, W-9, contract, etc.).
• Research all aging reports received by vendors to ensure payments are sent out correctly.
• Oversee activation requests using the guidelines set in the S.O.P.
• Deliver exceptional customer service to vendors and internal partners by communicating clearly and effectively.
• Active involvement in proactively and reactively procuring new vendors.
• Development of new vendor partnerships and the strengthening of existing partnerships.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Education and Experience

• Minimum 3 years of experience within a facilities department, procurement department, or vendor management department within the national retail/commercial industry.
• Thorough knowledge of all general trades involved in maintenance and repair work.
• Full knowledge of Microsoft office programs, specifically Excel.

Supervisory Responsibility

This role is a supervisory position. The Procurement Manager will be responsible for supervising and guiding the team.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This job is in an open office space environment with considerable background noise and disturbances.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. This is a largely sedentary role. This role would require the ability to lift files, open file cabinets and occasionally bend or stand on a stool, as necessary. Other regular physical demands include standing, sitting, walking, stooping, repetitive motion, lifting not more than 15 pounds, reaching, and typing.

Position Type/Expected Hours of Work

This is a full-time position with 40 hours of work minimum. Days and hours of work are the normal business hours from Monday through Friday, 8:30 a.m. to 5:00 p.m. This job involves working after hours and weekends to complete all tasks.

Travel

Travel periodically for training/meetings. Travel to vendor locations for meeting (10% travel).

Work Authorization

Must be authorized to work in the United States without needing sponsorship at time of hiring or in the future.

ADA/EEO Statement

Must be able to perform the essential functions of the job with or without reasonable accommodations. Equal employment opportunities (EEO) will be provided to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or veteran status. In addition, all applicable federal, state, and local law requirements will govern nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status is explicitly prohibited. Violation of company policies and procedures or code of conduct, including inability to perform the job duties adequately may result in disciplinary action up to and including discharge.

At Will Employment

Your employment is at-will and either party can terminate the employment relationship at any time with or without cause and with or without notice. This job is not a contract. In this role you will be expected to carry out the duties and responsibilities described in the enclosed job description which is periodically updated to reflect business needs. This job description has been approved by management.

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