Title: Label Stock Coordinator

Status: Full-time 

Hours: 40/week, Monday - Friday, 9am-6pm

Location: Bloomington, IN

Reports to: Head of Warehouse & Logistics

Company Summary: Secretly Distribution is a curated distribution powerhouse, renowned for its global presence and unwavering commitment to serving premier independent labels and artists worldwide. Established with headquarters in Bloomington, IN, our influence extends across major cultural hubs with offices strategically located in Brooklyn, Chicago, London, and Los Angeles, complemented by a dynamic team spanning Paris, Berlin, Amsterdam, and beyond.

At Secretly Distribution we pride ourselves on our relentless dedication to artistry. Our ethos is rooted in transparency, creativity and unparalleled expertise – striving tirelessly each day to provide support to the diverse array of talent within our expansive network. With a passion and commitment to our partners, we continuously elevate the landscape of independent music distribution, setting new standards of success and innovation within the industry.

Position Summary: The Label Stock Coordinator will take on a wide variety of responsibilities to successfully support the stock needs of our artists and label partners. A successful Coordinator will have exceptional communication skills, the ability to manage multiple projects, and experience in warehousing and distribution. This position does not require previous music industry experience, but knowledge of the Secretly Distribution catalog is a bonus.

Responsibilities: 

• The Label Stock Coordinator will be responsible for the proper execution of label orders from creation through shipping 
• Serve as point of contact for SD Inventory Coordinator(s) and various label representatives providing information and support via email providing white glove VIP level customer service to all
• Secure vital information to prioritize orders should said information (ship date, in-hands date, transit times, etc.) not be included as part of the order
• Prioritize label orders based on defined criteria including but not limited to ideal ship dates, in-hands dates, transit times, etc
• Assist in the pick, pack, ship process for label orders
• Obtain and provide shipping cost and transit time quotes for both domestic and international label orders as necessary
• Work with SD Warehouse Inventory Manager to understand, identify, research, locate label frozen stock when necessary
• Report out on completed orders

The Ideal Candidate Demonstrates:

• Excellent attention to detail, strong organizational and time management skills
• Strong problem solving and analytical skills
• Ability to set priorities, multitask, meet deadlines, and communicate effectively with a larger team
• A passion for independent music and physical media
• Proficiency in Outlook and other MS Office applications, experience managing data in Excel, Google Sheets, etc., and a willingness to learn and develop new task management systems

SG Services, Inc. Benefits

• Paid holidays including end of the year closure
• Paid Time Off policy
• 401K with corporate matching 
• 12 weeks for parental leave after birth or adoption paid at 100% of salary
• Volunteer Hours Matching Policy 
• Employee Assistance Program
• Medical Health insurance 

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.