Description

Job description

The Accounting Administrator provides general accounting services for daily company operations and executes all accounting tasks not performed by the Corporate office.

A successful Accounting Administrator excels in math and demonstrates excellent communication, time-management, typing, and English grammar and spelling skills. Attention to detail and the ability to work well with others are essential.

Department / Supervisor

The Accounting Administrator works in the Administration department and reports to the Office Manager.

Responsibilities

· Process all invoices and statements, including requesting checks and reconciling (weekly on Mondays).

· Pick up all vendor and payroll checks from corporate (weekly on Fridays).

· Maintain vendor files, including requesting and filing current COIs and W9s.

· File all client contracts.

· Process and record all payments (via wire transfer, credit card, or check) and cash bar deposits.

· Distribute the weekly EventMaster calendar.

· Research vendor statements and respond to all vendor inquiries.

· Monitor and respond to all accounting emails.

· Order all office supplies.

· Process monthly check request for Gift Shop. [Bonita position?]

· Process all employee expense reports.

· Perform monthly billing for all FIT contracts.

· Send out all Survey Monkey emails.

· Enter all events into Kronos.

· Maintain copies of all certificates relating to liquor taxes, use taxes, capital expense and balance sheet accounts.

Requirements

Qualifications

· Accounting or bookkeeping experience required, 3 years preferred

· Demonstrated math ability

· Strong English grammar and verbal communication skills

· General computer skills including Microsoft Office

· Proven organizational skills