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HGS Digital is Hiring an Office Manager (Part Time) Near New York, NY
As the OfficeManager at HGS Digital, you will hold a pivotal role within our businessoperations team, reporting directly to the HR Director. In this capacity, youwill be instrumental in supporting our organization by meticulously planning,implementing, and overseeing our company's daily office operations.Additionally, you will provide essential support to our executive team and theHuman Resources Engagement Team.
- Oversee office and facilities logistics. (Supplies, IT, work with outsideVendors, procurement, tracking of purchase orders, maintaining records oforders and inventory)
- Coordinate and supervise administrative processes and housekeepingoperations.
- Ensure that all methods and procedures implemented align with regulatorystandards, including ISO 9001, ISO 27001, HIPAA, GLBA, PWC, PCI, and otheraudit-related certifications.
- Collaborate with Building Administrators on all site/property-relatedissues, including Building Safety & Inspection documentation.
- Ensure that all necessary permits and licenses are in place andup-to-date.
- Implement and maintain safety protocols in the office to safeguardagainst fire, theft, and emergencies.
- Provide emergency preparedness information and conduct audio-visualpresentations related to Facility Team activities.
- Assist in audit preparedness and activities.
- Prepare detailed incident reports and security-related event logs.
- Manage the creation and deletion of access for employees, visitors,contractors, and outsourced personnel, while maintaining visitor logs.
- Assist employees with office and conference room reservations.
- Greet guests and visitors, set a positive tone in the office, andmaintain a clean work environment.
- Answer and direct phone calls in a polite and friendly manner.
- Receive, sort, and distribute incoming mail and deliveries.
- Handle confidential information with the utmost responsibility.
- Assist with various administrative tasks, including copying, scanning,faxing, and note-taking.
- Assist the Chief Executive Team with scheduling and calendarcoordination.
- Contribute to the planning and organization of company-wide events,social gatherings, and training sessions.
- Perform other related duties as assigned.
Requirements
- Education equivalent to a bachelor’s degree or equivalent workexperience.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), AdobeAcrobat, Zoom, and survey and scheduling tools.
- Ability to create and edit official documents/correspondence andeffectively generate reports.
- Exceptional collaboration and influencing skills demonstrated throughstrong communication and interpersonal abilities.
- Capacity for strategic thinking while maintaining focus on tacticalexecution priorities.
- Possess a growth mindset, both in terms of business and personaldevelopment.
- Creative problem-solving abilities.
- Required Experience: 1-3 years of relevant experience.
- Required Travel: No Travel Required.
- Successful completion of pre-employment drug screening and criminalbackground check.
Job Summary
Part Time
IT Outsourcing & Consulting
$83k-113k (estimate)
09/23/2023
05/16/2024
hgsdigital.com
CHICAGO, IL
500 - 1,000
2003
Private
VENKATESH KORLA
$10M - $50M
IT Outsourcing & Consulting
Related Companies
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