General Description:

The Bookkeeper, reporting to the Finance Director and/or Executive Director must have a proven understanding of the not-for-profit industry, QuickBooks Online, Office 365 apps (Excel, Word, Outlook, etc.), and GAAP

Essential Duties and Responsibilities:

· Maintain the chart of accounts

· Demonstrate a strong understanding of QuickBooks Online for Nonprofits and demonstrate proficiency in the use of various software functionality including classes, jobs, projects, items etc.

· Maintain an orderly accounting filing system (imperative for support of grant reporting and year-end audit process)

· Understanding of Generally Accepted Accounting Principles and the application of these principles to not-for-profit organizations (i.e., understanding unrestricted vs. temporarily restricted net assets)

· Recording cash receipts and assistance in preparing bank deposits

· Recording vendor invoices in a timely manner and maintaining AP ledger

· Recognizing and where appropriate recording other prepaid assets and/or accrued liabilities

· Coordinate with Director of Finance and Grants Administrator to ensure grant and contract revenue is recognized accurately

· Review of payroll information provided by outside service provider and recording of that information into the general ledger to ensure payroll costs and related taxes and tax liabilities are appropriately reflected

· Perform monthly reconciliations on all financial cash accounts

· At year-end, assist in assembling information for the external financial statement audit and preparation of the related annual tax filing (Form 990)

· Additional tasks and special projects as needed

Knowledge and Skills:

· Demonstrate understanding of GAAP; QuickBooks Online; understand aspects of accounting for non-profits

· Minimum accounting/QuickBooks certification or relevant work experience

· Knowledge of Office 365 accounting, spreadsheet and word processing software.

· The WARM Center is a dynamic and fast paced work environment. The position requires someone who has an excellent attention to detail, is organized, is willing to collaborate and has a team approach.

· Ability to problem solve and research solutions independently

Physical Demands:

· While performing duties of this job, the employee is frequently required to talk and hear.

• Standing, walking, and sitting are all requirements of the position.
• Occasionally the individual may be required to lift and/or move more than 10 lbs.

Performance Evaluation:

The Bookkeeper will meet regularly with the Finance Director and will receive a formal evaluation on an annual basis.

The preceding job description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Job content may be changed from time to time and additional related duties or responsibilities may be assigned.

The WARM Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Type: Part-time

Pay: $21.00 - $24.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• 401(k)
• 401(k) 3% Match

Experience level:

• 2 years

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Westerly, RI 02891