Job Title

Office Manager

Manager

President/CEO

Job Purpose

The purpose of the Office Manager role is to efficiently manage administrative tasks, maintain smooth office operations, and provide exceptional support to staff and visitors. This includes answering phone calls, greeting and assisting visitors, and overseeing the procurement and organization of office supplies. It is the responsibility of all employees to promote the standards set by Paceline, providing consistent attention to detail and promoting a safe work environment.

Duties and Responsibilities

Key Responsibilities:

· Office Operations Management:

o Handle incoming and outgoing mail promptly, ensuring efficient distribution and posting.

o Manage the main phone line and customer service inquiries with professionalism and efficiency.

o Address miscellaneous tasks, such as arranging repairs, coordinating the annual shredding process, and resolving parking lot light issues.

o Manage service contracts, including those for internet services and cleaning companies, ensuring timely renewal and compliance.

o Maintain inventory and order office and janitorial supplies as needed to ensure smooth operations.

· Event and Facility Coordination:

o Greet and assist guests, escorting them to meeting areas and ensuring their comfort.

o Plan and execute company events, including lunches, meetings, and employee appreciation events.

o Coordinate holiday-related activities, such as distributing gift cards and organizing decorations, lunches, and celebrations.

· Executive Admin Support:

o Manage the President's calendar and scheduling to minimize disruptions and ensure smooth operations.

o Organize and maintain the CEO’s emails and inbox.

o Assist executives in preparing meeting materials and room set-up, maintaining organized records and generating reports as required.

o Coordinate travel arrangements for company executives and potentially assist with expense reports.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Matthews, NC 28105: Relocate before starting work (Required)

Work Location: In person