ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under the general direction of the Purchasing Director, manages P-Card program

including, but not limited to, coordinating, implementing, and administering the P-Card

program.

Analyze P-Card purchases through the Works System; work with staff to ensure complete

accuracy (correct budget codes, proper documentation, etc); sign-off once complete

Provide technical support to P-Card managers

Reconcile the monthly P-Card Statement

Monitor monthly spend analysis per P-Card ensuring no transaction exceeds budget and

approval limits

Ensure all P-Card purchases reflect prior approval and PO allowances

Implement P-Card payments for all applicable utilities - Monitor and initiate monthly

journal entries

Analyzes and approves requisitions for P-Card, Contracts and Requests per RFPs

Collaborate with Director of Purchasing to ensure requirements are met prior to

approval

Refer back to Director of Purchasing for all questions or requisitions without

minimum requirements

Provides district-wide quotes/bids and processes district-wide orders

Assist with RFP process, ensuring compliance with posting and advertising requirements

Attend meetings as needed on behalf of the Director of Purchasing

Monitors bid and contract requirements from preparation of specifications to end of term

contract

Contact departments annually within the last quarter of the fiscal year to discuss contract

needs effective July 1 so all RFP, bidding, and approval processes are complete for PO

preparation on July 1 annually.

Works with departments closely ensuring proper execution of contracts prior to start of

services

Monthly contract reconciliation ensuring proper purchasing requirements are followed

prior to implementation and the encumbered/year-to-date expenditures are within the

contract and PO terms.

Assists principals with school level contracting needs.

Monthly purchasing reconciliation ensuring all project financial aspects are within RFP

guidelines

Projects as assigned

Other duties as assigned

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KNOWLEDGE AND ABILITIES:

Working knowledge of purchasing concepts

Ability to establish and maintain effective working relationships with others

Ability to take initiative and work independently and within a team environment

Ability to maintain confidentiality

Considerable knowledge of computer applications

Effective oral and written communication skills

Effective time management skills

Excellent organizational skills and ability to multitask

Ability to perform computations accurately and with reasonable speed

Ability to understand, interpret, and apply specific rules and regulations governing the

processing of fiscal documents, maintenance of financial records, and preparation of

fiscal reports

Ability to complete complex tasks and minimize errors with attention to detail

Ability to establish and maintain effective working relationships with school system staff

and vendors

ACCEPTABLE TRAINING AND EXPERIENCE:

Associate Degree in Accounting, Business, or related field with at least 1 year of

purchasing experience or High School Diploma or equivalent with at least 3 years of

purchasing experience,

NC school system accounting experience preferred

P-Card experience a plus

Job Type: Full-time

Pay: $37,668.00 - $49,296.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Smithfield, NC 27577: Relocate before starting work (Required)

Work Location: In person