GVI Inc. is seeking Contracts Administrative Assistant to support our customer at the Office of Naval Research located in Arlington, VA.

Job Duties:

• Work in Progress Reports (WIP) - compile workload reports, produce and run WIP’s; track old contracts/unassigned actions in the WIP reports for further action and update work assignments within financial and contracting workload management system(s).
• File Folder Preparation: - prepare electronic contract and grant file folders, and procurement and assistance documents.
• Check status on actions: - interface with Business Financial Managements (BFMs), Program Analyst/Officers, and Support Contractors to check status on actions and to request missing documents or proposals.
• Prepare and upload Congressionally required Contracting Action Reports (CARs) to the Federal Procurement Data System - Next Generation (FPDS-NG).
• Draft purchase/delivery orders and modifications, primarily administrative and incremental funding actions.
• Handle Procurement Requests/Change Requests (PRs/CRs): - receive, print and distribute PRs/CRs and receive, track and/or print proposals and supporting documentation.
• Handle Obligation/Commitment Issues: - interface with the Finance Office (ONR Code 08) on funding obligation/commitment issues.
• Award Tracking/Respond to Requests: - locate and copy of awards for Program Officers, Defense Contract Management Agency (DCMA) and others; respond to both supervisory and non-supervisory Contracting Officer and Contract Specialist requests
• Verification of Deliverables/ No Funds Extensions (NFE): - coordinate DCMA’s request to verify all deliverables have been received for completed or expired contract; respond to NFE requests and coordinate approval with Program Office; draft appropriate modification.
• Urgent Actions: - support distribution for various awards for urgent actions.
• Administrative Support: - conduct special projects; schedule and organize meetings, and reserve conference rooms; shred unclassified documents; staff the file room when personnel are unavailable.
• SOPs: - prepare, update and maintain Standard Operating Procedures (SOPs) related to duties.

Requirements:

• U.S. Citizen
• Favorable U.S. National Agency Background Check
• Bachelor’s Degree from an accredited college or university is required, any resume without a degree noted will not be considered. Business related degrees preferred.
• Knowledgeable and experience using electronic media, including Microsoft Office software (Word, Excel, Power-Point, etc.)
• Excellent communications skills, oral and written
• Strong attention to detail

Preferred Qualifications:

• PRISM
• Knowledge of Federal Acquisition Regulations

Position is located in Arlington, VA

Applicants may apply online at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=45&rid=3660

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person