LC State invites applications for the position of Financial Coordinator - Treasury Management.

Salary and rank based on experience and qualifications: $47,325 - $50,500

Degree Required: Bachelor's degree in Accounting, Finance, or a related field from a regionally or nationally accredited college or university.

Required Qualifications:

1. Experience with Microsoft Office (Word and Excel).
2. Bookkeeping, accounting, or general office experience.
3. Experience in financial recordkeeping, filing, and tracking.
4. Customer service background and good customer service skills.

Preferred Qualifications:

1. Working with mid to high-end accounting software that handles medium to high-end volume of transactions.
2. Colleague experience preferred.
3. Experience with bank reconciliations.
4. Cashier experience.
5. Background in developing and implementing procedures for accounting processes and keeping reference materials current.

Responsibilities:

This position will report to the Assistant Controller and is responsible for handling the day-to-day functions and customer service for the treasury management area using an enterprise accounting system (Ellucian- Colleague). This includes but is not limited to bank reconciliations, federal grant transfers, preparing audit reports, processing incoming receipts, and assisting with sales and tax form preparation.

Key Duties:

Banking
1. Actively manage daily cash balances and activity across all accounts
2. Initiate internal and external ACH or wire transfers
3. Follow up on outstanding non-residual checks
4. Complete all monthly and quarterly bank account reconciliations and post interest to general ledger
5. Oversee all returned e-check payments
6. Coordinate armored car services
7. Primary contact for all banking activity
8. Draw down of government allocated grants

Reconciliations
9. Monthly general operating account & outstanding check lists
10. Monthly general operating account analysis statement
11. Monthly sales tax and quarterly travel/convention tax
12. Monthly AR deposit accounts
13. Monthly and annual commissions for Sodexo & Admiral
14. Monthly cashier revolving account
15. Monthly 403B payroll deductions and salary advances account
16. Monthly course challenge fee
17. Bi-annual student registration and student fee allocations
18. Monthly State LUMA Accounts

Reporting
19. Prepare and run reports and conduct detailed data analysis
20. Prepare audit work papers and audit reports as needed by Controller
21. Coordinate cash needs for events such as NAIA, Student Clubs and other campus event.
22. Conduct training for campus meeting, individual departments, or personal development courses for campus
23. Maintain non-AR and distribution codes in Colleague
24. Create and maintain treasury management forms, documents, training and reference materials
25. Prepare tax documents ex. 990-EZ, 990-T, 990-MISC, etc.

Shared & Backup Duties / Cash Management Duties
26. Processing of incoming receipts including student payments, department deposits, and donations
27. Provide service through Cashier phone, email and window
28. Run reports to assist in daily closing and processing of payments and maintaining files of transactions
29. Prepare, release and reconcile cash boxes from other campus departments
30. Process incoming international payments and other credit card receipts and ACH payments
31. Balance cash drawer daily to cash receipt sessions
32. Verify vault cash totals and prepare bi-weekly bank transfers (verify and prepare with Treasury Specialist)
33. Process cash receipt corrections for Financial Technician
34. Process and post manual credit card refunds for non-AR payments
35. Work with others on discrepancies between invoices and AR balances

Miscellaneous
36. Sales tax inquiries, research, monthly reconciliation, and remittance to the state
37. Assist with annual petty cash and change fund audits
38. Merchant services ex. Paypal, Square, ACI, etc.
39. Assist with Federal funds reporting ex. FISAP & SHEF
40. Primary contact for State Compliance related to fundraising and raffle activity
41. Assist with Unclaimed Property Report
42. Give input on proposed changes or technology implementations
43. Other duties as assigned

Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References
• Unofficial Transcripts (Official Transcripts requested upon hire)

This position is open until filled; however, applications received on or before May 15, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.