Office Coordinator

Department: People & Operations

Employment Type: Full Time

Location: Denver, CO

Reporting To: Hannah Elerick

Compensation: $55,000 - $65,000 / year

Description

Your Mission

• Serve as the face of the office by providing first-line support for office-related needs
• Responsible for the overall appearance and organization of the office and providing a welcoming environment for our employees and external guests
• Own daily operations of the office, including ordering of all office and kitchen supplies, restocking, coordinating any service repairs or space updates
• Partner with IT to ensure proper tech functionality in the office and meeting rooms
• Own purchasing hardware for new hires
• Maintain and reconcile all credit card receipts and statements for office purchases
• Manage office security and camera systems
• Find opportunities to elevate and improve the office experience for our employees
• Day-to-day distribution of packages and mail (in the office and virtually)

• Planning and executing weekly office lunches as well as all Denver office social events. Support team manager as needed in planning team events.
• Planning Denver’s two largest events (holiday party and Q3 GTM event), including coordination of remote team travel, accommodations, budget, and logistics. 
• Support our remote team members in virtual events and activities, creating inclusive opportunities to connect remote team members with those in the office as well.
• Proactively create opportunities for employee engagement and make sure employees are cared about
• Support our Diversity, Equity and Inclusion Committee in various monthly initiatives– helping with all DEI event planning and coordination

• Partner with marketing to order and prepare swag for all US and EU new hires.
• Support new hire onboarding logistics and handle all onboarding scheduling

• Own and run office events, meetings, and appointments, including scheduling, room setup, preparation for presentations, and catering arrangements. 
• Manage and champion the travel partnership, including responding to inquiries related to travel, policies, and Navan bookings.
• Maintain Propeller apartment operations including organizing cleanings, maintaining schedules, and answering any questions regarding the space. Coordinating additional accommodations for traveling team members as needed
• Maintain care of the Propeller car, including regular maintenance, registration, and insurance updates, and giving out keys.
• Send paper checks electronically to our finance team.

Your Skills

• A hospitality mindset. You strive to create a welcoming environment and bring energy.
• Highly motivated, self-starting approach. 
• Attention to detail, strong time management and ability to meet deadlines, and highly organized.
• Excellent written and verbal communication skills; Ability to communicate effectively across all levels of the organization and externally.
• Strong independent problem-solving skills, and ability to adapt quickly.
• Ability to multitask on various competing projects and priorities.
• Work in the office during standard operating hours (~8:30-5:00 pm)
• Experience in customer service, office management, hospitality, or operations is a huge plus (customer-service oriented).

Benefits

• Fully paid employee United Platinum PPO medical, dental, and vision coverage
• 20 day paid vacation time per year with no accrual or carryover cap
• Employee share options 
• Professional development budget and leave
• The opportunity to take part in our mentorship program
• Monthly telephone and/or internet allowance
• Paid primary & secondary parental leave policies 
• Hybrid work arrangements and WFH equipment provided