Live Your Passion. Add Your Magic.
At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.
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Meetings and Events Coordinator
SUMMARY
The Meetings and Events Coordinator will provide support to the Director of Sales, Weddings and Events as well as the Meeting and Events Managers. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission and values.
ESSENTIAL FUNCTIONS

• Provide a welcoming environment and excellent customer service to our clients and their guests, third party and direct bookings.
• Receive initial inquiries, provide preliminary catering information, forward qualified leads to sales manager.
• Provide sales administrative support to the sales process including preparing and distributing client proposals and contracts, sending general information on the venue
• Provide support to the event planning process including preparation and distribution of event orders, obtaining guarantees, processing deposits, handling final payments due and recording, ensure customer has signed the final menu selections, refine BEOs prior to distribution to ensure the 5 W;s (who, what, when where and why) are noted for the operations team, etc.
• Connect the flow of the event between Sales Manager and operations team
• Create files and diagrams for the event
• Keep menu packages stocked
• Prepare weekly and monthly reports as required by the Director of Sales, Weddings and Events
• Serve as the property expert in the sales and event management system
• Send thank you correspondence to customers within 24 hours after an event
• Handle department filing
• Ensure SOP's are maintained and current
• Coordinate valet and rental items

QUALIFICATIONS

• High School or equivalent education required
• Two-year college degree preferred
• Minimum of two year's experience as an administrative assistant or coordinator in a service oriented business
• Catering and/or hospitality experience strongly preferred
• Requires excellent computer skills including expertise in MS Office programs
• Possess basic math skills and have the ability to accurately handle billing

PHYSICAL REQUIREMENTS
Most work tasks are performed indoors. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to exert well-paced ability in limited space. Must be able to lift up to 15 lbs. on a regular and continuing basis. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending climbing, listening and hearing ability and visual acuity.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.