Position Summary

This position is funded by a grant for a duration of time as defined by the grantor.

Performs specialized clerical support tasks necessary for the full operation and execution of prevention strategies that reduce fetal, infant, and child deaths in Shelby County.

Pay Grade: 43

Salary Commensurate with Experience and Education

Minimum Qualifications

100% -

1. Four (4) years of experience in clerical, bookkeeping, data processing or statistical work; and high school diploma or GED; OR

2. Three (3) years of experience in clerical, bookkeeping, data processing or statistical work; and one (1) year of college study (30 semester hours or 36 quarter hours).

3. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

1. Serves as the first point of contact for the program.

2. Receives and greets visitors and answers questions concerning program services.

3. Organizes meetings for the Case Review Team and Community Action Team meetings.

4. Transcribes interview notes and minutes from FIMR Case Review Team and Community Action Team meetings.

5. Creates program correspondence (i.e., typing letters, memoranda, invoices, records requests), conducts data entry, and maintains filing systems.

6. Manages functional office equipment, telecommunication equipment, and computer requests.

7. Reviews supply requisition requests and submits for approval.

8. Responsible for carrying out mandatory assigned tasks related to public health emergency preparedness and response, training and periodic disaster drills

9. Performs other related duties as assigned or directed.

KSA's

KSAs -

1. Knowledge of regulations and policies regarding Claims and Billing.

2. Ability to plan, organize, and maintain an even flow of work.

3. Ability to deal courteously with the public, co-workers, and supervisors.

4. Ability to establish and maintain effective working relationships; especially regarding with standards of an established accrediting agency.

5. Ability to express ideas clearly, concisely, and effectively orally and in writing.

6. Ability to maintain professionalism with the public, co-workers, and supervisors.

7. Ability to exercise good judgment in evaluating situations and making decisions.

8. Ability to accurately collect, enter and evaluate data, and compile information to contribute to reports.

9. Ability to work in a fast-paced, professional, diverse environment with direction from several sources.

10. Proficient administrative and organizational skills and high attention to detail.

11. Proficient in Microsoft, Excel, Word and PowerPoint and other County applications.

Physical Requirements

Must be able to lift and transport up to 25 lbs. of work materials and supplies.

Special Requirements

1. May be required to travel to other Shelby County locations.

2. Work will require attendance at meetings and activities on weekends and/or after regular work hours.

3. Work may require travel outside of the County upon notification.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.