Administrative and Communications Specialist

Job Locations US-NC-Research Triangle Park

2024-2579

Category

Research

Type

Full Time

Overview

The EPA National Student Services Contract has an immediate opening for a full time Administrative and Communications Specialist position with the Office of Research and Development at the EPA facility in Research Triangle Park, NC.

The Office of Research and Development at the EPA supports high-quality research to improve the scientific basis for decisions on national environmental issues and help EPA achieve its environmental goals.

Research is conducted in a broad range of environmental areas by scientists in EPA laboratories and at universities across the country.

What the EPA project is about

ORM's mission is to advance ORD's research mission by providing fully integrated operational support. We achieve this mission by providing effective resource management support and services in the areas of :

Budget formulation and execution.

• Extramural management.
• Human capital management.
• Travel management.
• Program accountability.
• Policy.
• Operations and compliance for Safety, Health, and Environmental Management (SHEM).
• Facilities.
• Fleet Management.
• Capital equipment.
• Vertebrate research programs.

Responsibilities

As a team member, you will assist EPA staff with the administrative duties required to support and maintain day-to-day program operations, including the administration, management, and logistics of government resources.

This position will encompass both general administrative support and specific communications support that assist in the operations of the immediate office.

The team members responsibilities will include :

General Administrative Support

• Assisting with the development, management, and maintenance of systems and databases to track administrative processes such as supplies, training, travel, and awards.
• Maintaining records of meetings, correspondence, and documents.
• Developing and maintaining document control systems for control of the location, arrangement, access, and use of electronic files.
• Assisting in the maintenance, transfer, and disposition of records in accordance with established protocols.
• Assist with data entry, word-processing and development of presentations.
• Assisting in the creation and update of standard operating procedures for daily operations of the directorate.
• Assisting in coordinating the in-process and out-process of staff, visitors, and volunteers.
• Utilizing automated systems to enter, search, edit, and extract data and information.

Communications Support

• Assisting with the logistics and coordination activities for briefings, meetings, workshops, video teleconferences and other collaborative communications efforts.
• Updating, editing, and creating content for ORM's intranet pages.
• Gather data and create wireframes for ORM epa.gov external web areas.
• Support submissions and gather content for amplification from ORD and EPA-wide Newsletters.
• Assist in coordinating employee engagement activities across a multi-location workforce.

Required Knowledge, Skills, Work Experience, and Education

• Advanced proficiency with Microsoft Office applications (i.e., Excel, PowerPoint, Word, Outlook, OneNote);
• Experience in administrative support functions (i.e., recordkeeping, filing) and managing records (electronic and hardcopy) or databases;
• Experience conducting internet / market research;
• Strong communication skills (i.e., written, oral, telephone etiquette) as evidenced by a writing sample;
• Strong time management and organizational skills, including experience handling multiple assignments with competing deadlines; and
• Strong proofreading and editing skills.

Desired Knowledge, Skills, Work Experience, and Education

• Experience involving the management of databases;
• Experience with desktop publishing software; and
• Experience organizing, tracking, and coordinating large amounts of electronic information.

Location : This job will be located EPA's facility in Research Triangle Park, NC.

Salary : Selected applicant will become a temporary employee of ORAU and will receive an hourly wage of $23.84 for hours worked.

Hours : Full-time.

Expected start date : The position is full time and expected to begin July 2024. The selected applicant will become a temporary employee of ORAU working as a contractor to EPA.

For more information, contact EPANSSC@orau.org . Do not contact EPA directly.

Qualifications

• Be at least 18 years of age and
• Have earned at least a bachelor's degree in business, journalism, communications, technical communications, environmental studies, social and behavioral sciences, or a related field from an accredited university or college within the last 24 months and
• Be a citizen of the United States of America or a Legal Permanent Resident.

EPA ORD employees, their spouses, and children are not eligible to participate in this program.

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Last updated : 2024-06-03