Office Management/Office Staff Support Location: Denver, CO Required Clearance: TS/SCI Employment Type: Full-Time Regular Shift: Day Travel: No Relocation Assistance: Yes
We are Ennoble First. The people supporting and securing some of the most complex government, defense, and intelligence projects across the country. We ensure today is safe and tomorrow is smarter. Our work has meaning and impact on the world around us, but also on us, and that's important. Ennoble First is your place. You make it your own by embracing autonomy, seizing opportunity, and being trusted to deliver your best every day. We think. We act. We deliver. There is no challenge we can't turn into an opportunity. Primary Responsibilities: * Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
* Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
* Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to "shadow" certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
* Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
* Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
* Perform tracking and management of internal and external taskers.
* Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
* Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
* Work with relevant stakeholders to develop project Concept Plans/Design Documents. Minimum Education/Experience Requirements: * Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
* Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
* Demonstrated experience collaborating with multiple organizations to address office level requirements.
* Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
* Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
* Demonstrated experience briefing Senior leadership on priority issues.
* Demonstrated experience managing physical space.
* Demonstrated experience adhering to space planning and infrastructure management policies and procedures
* Demonstrated experience in Agency level takers systems. Ennoble First is committed to providing a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Ennoble First participates in E-Verify. The information below will be listed on our website's careers landing page. EEO is the Law | Pay Transparency Nondiscrimination www.dhs.gov/E-Verify E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.