Job Opening: Executive Assistant to Chief People Officer

Job Opening: Executive Assistant to Chief People Officer

Title: Executive Assistant to Chief People Officer
Salary: Negotiable
Department: Human Resources
Location: 880 E. 11th Ave.Columbus, OH 43211
Starting Date: ASAP
Ending Date: Ongoing
Minimum Requirments:

QUALIFICATIONS : An example of acceptable qualifications for this position:

Possession of a Bachelor’s degree from an accredited college or university in a related field; three ( 3 ) or more years of related experience and/or training; or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities .

LICENSURE OR CERTIFICATION REQUIREMENTS:

N/A.

EQUIPMENT OPERATED : The following are examples only and are not intended to be all inclusive.

C alculator, computer, computer software (e.g., Microsoft Office , Adobe, other applicable computer software ), mobile phone, fax machine, copier , s canner , telephone, postage machine, and other standard modern business office equipment .

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works in or around crowds; has contact with potentially violent or emotionally distraught persons this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position i n accordance with the U.S. Department of Labor ’s ph ysical demands strength ratings.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend .

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

30 % (1 ) Maintains calendar for the C PO , scheduling appointments, meetings, and conference calls as required, and coordinates the overall daily opera tions of People Operations leadership team ; m akes travel/training registration arrangements for the C P O and People Operations s taff including reservations, preparation of itinerary, expense reports, and other related documentation ; assists the C P O with preparation for meetings.

30 % ( 2) Acts as receptio nist for People Operations leadership team (e.g., a nswers telephone and greets visitors in a courteous, professional manner, ascertains nature of their business and escorts them to the C P O or appropriate person ; a nswers general inquiries from other employees and the public, in person and over the phone; r efers calls

and/or visitors to other employees or departments as appropriate ; s ecures and transmits routine information on Housing Authority programs as directed , etc.) .

20 % ( 3) Coordinates Agency programs, events, conferences, training, meetings, and annual Authority activities by arranging for facilities, caterer, issuing information or invitations, coordinating speakers, maintaining event budget, arranging detailed travel plans and itineraries, compiling documents for travel-related meetings, and preparing expe nse reports for travel advances; assists with wellness activities.

20 % (4) Provides administrative and clerical support (e.g. , c omposes, prepares, and proofreads confidential correspondence, reports, summaries, memoranda, and forms ; compiles and prepares reports ; m aintains appropriate files/records for general correspondence, contract documents, agreements, legal documents, awards, financial reports, Board resolutions, minutes, and general reports ; r eceives and date-stamps all incoming mail, faxes, internal memoranda, and other publications for People Operations and routes to th e C P O or appropriate department; etc.) .

(5) Attends meetings and serves on committees, as directed; attends training and seminars, as directed.

(6) Demonstrates reg ular and predictable attendance .

(7) Maintains required licensure and/or certification.

(8) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

5% ( 9) Performs o ther related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS : ( * indicates developed after employment)

Knowledge of: office practices and procedures; * Agency /department goals and objectives ; * Agency /department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; computer software; community resources and services ; state, federal, and local laws and/or regulations ; local geographical area; English grammar and spelling .

Skill in: typing; data entry; word processing; computer operation; switchboard or telephone console operation; adding machine or calculator operation; use of modern office equipment.

Ability to: carry out instructions in written, oral, or picture form; deal with problems involving several variables within familiar context ; exercise independent judgment and discretion; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete routine forms; prepare routine correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications; maintain records according to established procedures; develop and maintain effective working relationships; travel to and gain access to work site.

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