Administrative Coordinator
Requisition ID
req29629
Working Title
Contract & Grant Accounting: Administrative Coordinator
Position Grade
10
Position Summary
The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.

The Contract and Grant Accounting department has an exciting opportunity for an Administrative Coordinator.
CGA's mission is to provide professional expertise and quality customer service to the UNM community on externally sponsored funding. Our department interprets and implements UNM policies related to contracts and grants as well as reviews and interprets policies of outside private and governmental funding agencies.We also oversee the invoicing and revenue collection process for the funding.
We are looking for someone who works well with others, is willing to learn new skills, and wants to become a part of the exciting role of supporting UNM in research and other sponsored projects.
The preferred candidate will be a self-starter with strong interpersonal skills, excellent organizational skills, the ability to establish priorities and complete projects on time, an eye for detail and the ability to effectively organize, coordinate and complete a wide range of concurrent activities. Strong verbal and written communication skills, excellent customer service skills, flexibility, and the ability to work independently are a must.
Responsibilities of this position include but are not limited to:

• Provide administrative support to the department including greeting customers, monitoring our main email, purchases, travel arrangements, IT tickets, typing and emailing letters, and other administrative duties.
• Maintain equipment log for the department
• Assist basic HR items including onboarding of new employees
• Handle the daily check log of all incoming checks verifying UNM policy is followed
• Assist with basic Chrome River approvals
• Supervise students including training, directing, and verifying duties are performed timely
• Handle the electronic file retention including updating records as needed
• Coordinate the verification of PI Financial Responsibility statements on sponsored awards
• Assist with award closeouts and coordination
• Support staff as needed with other duties

UNM is one of the top employers in New Mexico and offers great benefits including medical, dental, and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave.

Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications.
See the Position Description for additional information.
Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications
High school diploma or GED;at least 5 years ofexperience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

• Experience providing excellent customer service
• Experience in being flexible and adaptable to sudden change
• Experience in coordinating multiple projects at one time
• Experience in supervision or leading a team
• Knowledge/Skills/Abilities/Proficiencies
• Effective time management skills to prioritize multiple ongoing work tasks to meet deadlines
• Ability to communicate effectively at different levels of organization, both verbally and in writing
• Experience in MS Outlook, Word, and Excel
• Ability to learn, understand, and apply University policies

Additional Requirements
Campus
Main - Albuquerque, NM
Department
Contract Grant Accounting Main (112A)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $18.26 - $24.81
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
6/7/2024
Eligible for Remote Work
No
Eligible for Remote Work Statement
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted.If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Applicants must submit a cover letter expressing interest in the position and how your experience aligns with the preferred qualifications (be specific). Please provide names and contact information for at least 3 supervisory references, on the application form, indicate whether it is okay to contact current and prior supervisors. Official transcripts and evidence of licensure (if applicable), will be required of the selected candidate. The resum should include a complete work history, replete with beginning and ending dates of employment.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.