Stark & Stark has an opening in our Yardley, PA office for an experienced legal secretary to join our team. The position will provide support for personal injury attorneys. The right candidate will have the extraordinary opportunity to continue their professional development in a challenging but collegial environment.

Responsibilities and Duties

Assignments may be short-term or longer-term, and flexibility with responsibilities are a must. Floater will be responsible for legal support duties, including:

• Perform general administration and secretarial tasks such as typing, preparing, editing, and proofreading documents.
• Perform Client intakes.
• Organize and maintain attorney calendars, including travel. Scheduling meetings and conferences.
• Assist with trial preparation, including exhibits, charts, graphs, and visual aids.
• Coordinate reimbursements for memberships, travel, conferences, and meetings.
• Prepare and submit expense reports. Act as backup to legal secretaries and reception to support clients, attorneys, and paralegals with overflow work. This may include:
  • Gathering medical records
  • Preparation of pleadings
  • Discovery demands
  • Discovery responses and motions
  • Answering phones in a courteous and professional manner.
  • Open New Matters
  • Maintain attorney files.
  • Scheduling meetings and conference calls.
  • Scanning documents.
  • Managing calendars and contacts.
  • Send out FedEx and mailings.

Additionally:

• Applicants will also be required to provide receptionist and switchboard relief.
  • Scheduling and booking conference rooms; serving as a backup receptionist.
• Support Special Projects – Administrative support.

Qualifications

The individual should be well organized and able to see an assignment through to its successful conclusion. Along with excellent telephone etiquette, the ideal candidate must project a positive attitude in person and on the phone and be able to prioritize work. Must be organized, able to work independently and with others, very detail oriented, and have excellent computer skills, able to multi-task, and very strong attention to detail.

Paralegal/Secretarial certificate or equivalent experience. 2 – 5 years of relevant experience in a law firm REQUIRED. Bachelor’s or associate degrees are preferred.

A comprehensive knowledge of Microsoft Office is also REQUIRED.

Benefits We Offer

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including traditional major medical and hospitalization coverage, a prescription plan, a dental plan, a vision plan, life insurance, accidental death, and dismemberment coverage, a profit sharing, and a 401(k) plan, paid vacation, and paid holidays.
Stark & Stark is an Equal Opportunity Employer.