GENERAL DESCRIPTION:

Under the direction and guidance of the Assistant Director of Special Events, the Special Events Coordinator will primarily support fundraising, mission awareness, and other constituent outreach efforts associated with the ALS Network’s special events – including but not limited to Champions for Cures and Care gala, ALS Golf Classic, the California ALS Research Summit, and various third-party events. The Special Events Coordinator’s job responsibilities are primarily in the areas of event logistics support and administration, marketing, and volunteer coordination, as described below.

The full-time position is located in the ALS Network’s Los Angeles Area office in Woodland Hills, CA. The position requires some evening and weekend work, local travel, occasional overtime beyond 24 hours per week (especially during the weeks leading up to an event), and occasional overnight travel.

JOB RESPONSIBILITIES:

Special Events (Galas, Golf Tournaments, Summit, and Third Party Events):

Fundraising and digital marketing

● Solicit items for silent/live auction and raffles

● Solicit in-kind donations

● Coordinate creation, assembly, and mailing and email blasts for marketing materials

● Compile and maintain mailing and email lists

● Draft language and graphics as directed for event-related social media content

● Silent auction set up and live auction and paddle raise support

● Assist with communication and customer service with sponsors as directed

● Assist in the creation and printing of pre-event print materials.

Logistics

● Maintain/create materials related to registration/check-in including guest list(s).

● Assist in the creation and printing of event-day print materials.

● Assist in the development of the tribute program, collecting logos, artwork, camera-ready ads,

and creating tribute ads

● Oversee cashiering for registration, auction, and Opportunity Board (golf) on day of the event

● Assist the Assistant Director of Special Events with venue and vendor coordination

● Assist in the preparation of all post-event correspondence including surveys and thank you

communications to sponsors, attendees, donors, volunteers and committee members.

● Maintain information about event attendees, sponsors, in-kind donors in RENXT.

Additional Responsibilities

● Schedule and participate in committee meetings, conference calls and staff meetings, and take

minutes as needed.

● Recruit, train, and supervise office interns and volunteers

● Assist other event and outreach staff if/as directed, especially during event week

● Perform other duties as assigned in support of the Network’s mission and event goals

● Coordinate and support third-party events and community awareness programs and

opportunities as assigned

● Provide administrative support to the VP, Community Outreach as needed and directed

Special Events Coordinator – ALS Network 2

JOB REQUIREMENTS:

● College degree or a minimum of 2 years work experience.

● Ability to plan, prioritize multiple projects/duties when faced with interruptions, fluctuating

workload, and conflicting deadlines, and complete them in a timely manner.

● Strong organizational skills with proven ability in scheduling and coordinating logistics for

meetings, events, conferences, and mailings.

● Proficiency with Google Workspace and/or Microsoft Office Suite. Knowledge of design

Software, e.g. Canva, Adobe Creative Suite are a plus.

● Knowledge of special events fundraising platforms such as Greater Giving or Event Gives a plus

but not required

● Commitment to accuracy, excellent attention to detail, highly efficient and conscientious about

thorough follow-up.

● Excellent writing and editing skills, including the ability to prepare and proofread clear, concise,

and grammatically correct business correspondence.

● Excellent verbal communication skills on phone calls and in meetings with constituents and other staff.

● Team player who enjoys interaction with professionals, peers, volunteers and those served by the organization.

● Ability to maintain a high degree of professionalism and customer service among colleagues, volunteers, and donors, while navigating fast-paced, deadline-oriented responsibilities.

● High degree of initiative, self-motivation, and resourcefulness.

● Ability to work independently, evaluate data, assess alternatives, and formulate sound decisions

and recommendations.

● Ability to maintain a high level of confidentiality and use tact and diplomacy.

● Ability to monitor supplies and order them in a timely manner.

● Access to a vehicle and must possess a valid driver’s license, as frequent local travel throughout

the service area is required.

● Ability to lift 25 pounds and work occasional evenings/weekends.

PHYSICAL REQUIREMENTS:

• Moderate and occasional lifting, pushing, pulling or exerting force of up to 25 pounds.

• Regular sitting and standing associated with a normal office environment.

• Regular reaching with hands and arms.

• Frequent and repetitive manual dexterity needed for using a cellphone, tablet, and computer keyboard.

• Occasional need to stoop, kneel, or crouch.

TRAVEL:

• Valid California Driver’s License.

• Must have reliable transportation.

• Occasionally, local, regional, and limited national travel are required.

DISCLAIMER

This job description is not to be considered an offer of employment or a contract for employment. Employment with ALS Golden West dba ALS Network. This means that we may change the terms and conditions of employment at any time, with or without advance notice or cause. It also means that employees may terminate their employment with the organization. All employees must comply with and adhere to our practice policies. This job description may be changed by the practice at any time. Any concerns should be reported to the CEO as soon as possible.

Note: ALS Golden West dba ALS Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination with regard to race (including protective hairstyles and hair texture), religion (including religious belief, observance, dress or grooming practices), creed, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age (40 years or over), sexual orientation, gender, gender identification and expression, transgender status, transitioning employees,

Special Events Coordinator – ALS Network 3

physical or mental disability, medical condition (including cancer), genetic characteristics, genetic information, family care, reproductive health decision-making, marital status, registered domestic partner status, enrollment in any public assistance program, status as military, or as a veteran or as a qualified disabled veteran, status as an unpaid intern or volunteer, ancestry, citizenship, national origin, protected medical leaves (including a request for or approval of leave under applicable leave of absence laws), domestic violence victim status, political affiliation, or any other classification protected by laws. ALS Golden West dba ALS Network is committed to recruiting a broadly diverse pool of applicants for this position.

-------------------------------------

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Woodland Hills, CA 91367