Job Description

This is a one-year temporary staff position supporting the Vice President of Production & Development for Focus Features.

The team is seeking an Administrative Assistant, Production & Acquisitions. This position, located in Universal City, will act as a key administrative point person supporting the Vice President and the creative department in constructing Focus’s slate of worldwide productions.

Essential Responsibilities :

• Oversee all administrative duties such as rolling calls, maintaining phone sheets, scheduling meetings, coordinating travel, assisting with expense reports and various miscellaneous personal assistance duties.
• Effectively manage all the needs of your supervisor while balancing very strict demands of high-level filmmakers and studio executives.
• Lead all development and production special projects as needed.
• Act as the key communication point person between the department and key departments within Focus Features, Universal Pictures, talent agencies, producers and other internal and external stakeholders across multiple offices and time zones.
• Read and screen materials and provide prompt creative feedback to the team.
• Hire / supervise the department’s NBCU Pages (1 per rotation).

Qualifications

Minimum 2 years relevant experience supporting a senior level executive.

Eligibility Requirements :

• Interested candidates must submit a resume online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be able to work extended weekday hours and on weekends as needed
• Must be able to travel domestically and internationally as needed
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Desired Characteristics :

• Bachelor’s Degree
• Must be able to anticipate problems and handle conflicts in advance.
• Proficient in Outlook and Filemaker.
• Thorough knowledge of major film agents, agencies, writers and directors
• Prior studio and / or agency experience
• Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
• Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
• Confidentiality - Must be able to maintain department business with the utmost confidentially
• Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

Salary Range : $45,000-$55,000; not bonus eligible and not long-term incentive eligible.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability.

You can request reasonable accommodations by emailing .

Last updated : 2024-05-25