Description

Position Announcement – Events Manager

The Building Industry Association of Washington (BIAW) is the voice of the residential construction industry in the state of Washington, representing nearly 8,000 home builders, remodelers, and their associates.

We're seeking a dynamic and experienced Events Manager to lead and execute impactful events for our members. As a key member of our team, you'll oversee every aspect of event planning, ensuring success within budget and time constraints. More than just a project manager, you'll be attuned to the needs of our members, bringing fresh ideas and impeccable organizational skills to every event. Join us at BIAW, where we prioritize people, growth, and community impact. Don't miss your chance to make a difference while working for the best home builders and remodelers. Come join the excitement and purpose at BIAW – apply now!

Position Title: Events Manager

Reports to: Managing Director of Operations

Office Location: Tumwater, WA

Status: Full-time, Exempt

Salary Range: $70,000.00 to $90,000.00

Benefits: Health insurance, dental and vision (100% employer paid) are provided starting the 1st day of the month following hire. Employer matching 401K retirement plan, Paid Time Off (PTO) and holidays provided.

Job purpose

The Events Manager plans, directs, and coordinates BIAW’s three annual state Board of Director Meetings, the bi-annual Building Leaders’ Summit, and other periodic association meetings. In addition, the position provides supportive services between members, the board of directors, the National Association of Home Builders, and BIAW’s 14 local associations. 

Duties and responsibilities

MEETING PLANNING

• Plan, direct, and coordinate three board meetings (winter, summer, and fall)
• Create budgets for each event as part of the annual budget process
• Prepare, negotiate, analyze, and review contracts including event space, food and beverage, overnight rooms, etc.
• Working with fundraising staff, seek sponors for the board meetings
• Create and manage the timeline, program, and task list for events
• Coordinate meeting correspondence and travel needs of attendees
• Ensure the event is completed smoothly, including coordinating all operations and leading staff support
• Calculate the share of local costs for attendees per event
• Analyze the event’s success and adjust future events accordingly
• Lead annual planning and budget meeting, bi-annual Building Leaders Summit, and the needs of any other meetings that may arise

ASSOCIATION LIAISON

• Serve as administrative liaison between the senior officers, executive committee, board of directors, members, and BIAW’s 14 local associations
• Oversee the administration and help implement the decisions of the senior officers, executive committee, and board of directors
• Manage all notice requirements for board meetings and other association events
• Track and advise on committee and council terms, and requirements
• Coordinate the association’s annual recognition awards

Miscellaneous

• Collaborate with coworkers to coordinate staff gatherings and events
• Help prepare the annual budget for meetings, events, and related departments, supplies, equipment, and contract services

Other duties as assigned

Direct reports

None

Qualified and interested parties should apply with a cover letter, resume and any supporting documents.

Review of applications will begin on May 9th, position will remain open until filled.

This job description does not cover every job requirement and is subject to change at any time by BIAW.

BIAW complies with all federal, state, and local employment laws. To that end, the board of directors and executive vice president of BIAW will not discriminate in employment opportunities or practices based on race, religion, national origin, sex, color, marital status, military status, disability, age, sexual orientation, gender identity or any other characteristic protected by law. 

Requirements

Qualifications

• High school or equivalent (required)
• Three to five years of strong/meeting planning experience
• Skilled in project management
• Excellent organization skills
• Proficiency with MS Office Suite, office technology, and equipment, such as computers, copiers, and phone systems
• Outstanding communication and negotiation ability
• Knowledge of basic administrative and clerical systems and procedures

Working conditions

Office setting with prolonged sitting/standing at times. Occasional physical tasks, i.e., organizing equipment, moving furniture, and loading/unloading. The position will require periodic in state overnight travel to meetings.

Physical requirements

Must be able to lift and carry or otherwise move 50 pounds occasionally 

Moving self in various positions to accomplish tasks in various environments 

Repeating motions that may include the wrists, hands, and or fingers 

Legally and physically able to drive long distances to attend events at local associations