The Accounts Payable Supervisor/Manager performs critical duties with respect to invoicing and billing. Key duties and responsibilities of an Accounts Payable Supervisor/Manager include overseeing and providing support for a team of two accounts payable associates, administration of our AP automation software, setting up new vendors, thorough review and processing of invoices, auditing credit card bills, answering vendor inquiries, reconciling vendor statements, processing and maintaining annual 1099 statements and preparing and processing payments. Accounts Payable Supervisor/Manager responsibilities also include communicating effectively and respectfully with customers and associates throughout the organization. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned.

Accounts Payable Supervisor/Manager Responsibilities:

• Maintain precise records of all vendor payments in accordance with company policy and accepted accounting practices
• Ensure invoices are paid in a timely and accurately while adhering to departmental procedures
• Process transactions and perform accounting duties such as account maintenance, recording entries and reconcile books of accounts
• Processing due invoices for payments
• Audit and process credit card bills (categorize and audit credit card expenses across multiple users)
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing process to ensure that all monthly invoices are either accrued for or have been expensed
• Assist with annual 1099 process, maintain 1099 information in the GL, and manage New Vendor template for completion and entering information into the GL.
• Analyze workflow and propose enhancements to improve processes
• Document processes and procedures for accounts payable functions
• Oversee and mentor a team of two accounts payable associates, ensuring continued professional development and progression
• Work collaboratively with various departments to perform accounting audits
• Respond to vendor inquiries in a timely and respectful manner