Hourly salary range : $22.77 to $25.12

Contract months : 10

Salary Grade : 21

Hours per day : 8

Purpose Statement

The job of Administrative Assistant V / Nutrition Services is done for the purpose / s of

maintaining the student lunch accounting system; updating and reconciling food services fiscal

information; and supporting the Food Services Director and department operations.

Functions

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Informs personnel and vendors regarding a variety of procedures and program requirements for the

purpose of providing necessary information for completing transactions, taking action and / or complying

with established fiscal guidelines.

Maintains a wide variety of files and records (computerized and manual) (e.g. computerized school

nutrition program, food inventories, equipment inventories, contracts, payroll, etc.) for the purpose of

providing an up-to-date reference and audit trail.

Monitors assigned projects (e.g. all food service bills, catering events, Free and Reduced Lunch

program, food bids, etc.) for the purpose of coordinating activities and ensuring compliance with

established financial, legal and / or administrative requirements.

Performs general and program specific clerical functions and record keeping (e.g. answering phones,

greeting visitors, mail, scheduling, copying, faxing, etc.) for the purpose of supporting assigned

administrator and / or site with materials.

Prepares various reports, documents and other written materials (e.g. federal and state mandated

reports, menus, promotional flyers, posters, procedures, memos, letters, etc.) for the purpose of

documenting activities, providing written reference and / or conveying information.

Processes a wide variety of fiscal information (e.g. free / reduced program applications, food bids,

catering bills, etc.) for the purpose of updating records and / or ensuring compliance with program and

accounting requirements.

Researches discrepancies of information and / or documentation for the purpose of ensuring accuracy

and adhering to procedures prior to processing.

Responds to inquiries of staff, parents, students, principals, vendors, etc. for the purpose of providing

information and / or direction.

Supports assigned administrative personnel for the purpose of providing assistance with administrative

functions.

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills

in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions

of the job include : applying district, state and federal policies and regulations; operating standard

office equipment; performing standard bookkeeping procedures; preparing and maintaining accurate

records; and utilizing pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and / or

ratios; read technical information, compose a variety of documents, and / or facilitate group discussions;

and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the

job includes : accounting / bookkeeping principles and food and nutritional administration

ABILITY is required to schedule activities and / or meetings; gather, collate, and / or classify data; and

use basic, job-related equipment. Flexibility is required to work with others in a wide variety of

circumstances; work with data utilizing defined but different processes; and operate equipment using

defined methods. Ability is also required to work with a significant diversity of individuals and / or

groups; work with data of varied types and / or purposes; and utilize specific, job-related equipment. In

working with others, problem solving is required to identify issues and create action plans. Problem

solving with data requires independent interpretation of guidelines; and problem solving with

equipment is limited. Specific abilities required to satisfactorily perform the functions of the job

include : maintaining confidentiality; meeting deadlines and schedules; working with detailed

information; and working with frequent interruptions.

Responsibility

methods; leading, guiding, and / or coordinating others; and directing the use of budgeted funds within

a work unit. Utilization of some resources from other work units may be required to perform the job's

functions. There is a continual opportunity to impact the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical

demands : occasional lifting, carrying, pushing, and / or pulling; and significant fine finger dexterity.

Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a

generally clean and healthy environment.

Education : High School diploma or equivalent.

Experience : Job related experience is required.

Required Testing : Pre-employment Proficiency Test.

In House employees who appply for transfer must pass the NEW District Basic Skills Computer Test and Typing Test.

Certificates & Licenses : None Specified

Continuing Educ. / Training : None Specified

Clearances : Criminal Justice / Fingerprint Clearance

The following policies have been adopted and are reflected in our employment practices :

This organization is an Equal Opportunity Employer and does not discriminate on the basis of race,

color, national origin, creed, age, gender or

This organization complies with the Americans with Disabilities Act. Persons who may need some

accommodation in the hiring process should contact the personnel office.

This organization is a drug and tobacco free workplace.

This organization requires a successful applicant to provide employment eligibility and verification of

a legal right to work in the United States in compliance with the Immigration Reform and Control Act.

Last updated : 2024-04-28