Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40 resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski / Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus :

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary :

The Administrative Supervisor reports to the Senior Director of Mountain Operations and supervises the Administration Specialist / Assistant and the 5 dispatchers and snow reporters.

The Mtn Ops team includes 5 managers and 8 supervisors and they all rely on this position for administrative direction, support and systems expertise.

The ideal candidate will be a proactive and tenacious problem solver with all financial reporting, payroll reporting and administrative tasks for the department.

The Administrative Supervisor should be a team player who not only assists with training and supporting managers and supervisors with their administrative tasks but also is willing to work with other lateral positions within the resort.

And as business requires to interact with the financial, accounting and procurement corporate office personnel. They may participate in Best Practice Groups within these departmental roles to communicate the needs of the resort and receive feedback and training on upgrades and improvements to corporate software.

Job Specifications :

• Outlet : Stowe Mountain Resort
• Shift & Schedule Availability : Year-Round / Full-Time (weekends and holidays as scheduled / required)
• The budgeted range starts at $52,000- $68,075 Actual pay will be adjusted based on experience.

Job Responsibilities :

• Responsible for providing reports to the Sr Director of Mountain Operations as required / requested to run the department.
• Responsible for detailed management of departmental finances, budgets, procurement, payroll and reporting on these topics, and others as assigned.
• Responsible for adhering to and managing the labor budgets for the Ski Area Administration department.
• Responsible for understanding the labor budgets of all Mountain Operations departments and assisting departments with labor scheduling and reporting.
• Procurement purchasing, purchase order generation, monthly accrual reports and closeout.
• Labor payroll management, which includes correcting exceptions, inputting times, tracking / reporting and assisting department managers with workload.
• Finance annual budget development, monthly tracking, management of budgets, reporting to all departments.
• Knowledge of capital expenditures. Track capital projects. Be part of the team to submit the annual department capital list.

Once approved provide monthly forecasts, tracking and asset allocation.

• Dispatch and Snow Reporting Supervision recruiting, hiring, training, mentoring. Flexibility to report to dispatch from 5am-5pm as needed.
• Departmental equipment inventory such as fleet radios.
• Other duties as assigned.

Job Requirements :

• Education : BA, preferred or relative experience. Financial job experience preferred (AR, AP, G.L.). Or, on the job experience as detailed in resume.
• 3 years of office administrative experience, with references.
• Computer Operations : Excellent computer skills with a focus on spreadsheets, with a proven expertise in Microsoft Excel.

Also Word, PowerPoint, Teams.

• Resort Specific Software : Planful, HR PeopleSoft, COUPA - to name a few
• Dispatch Specific Application : As developed by the corporate team for the enterprise.
• Previous supervisory experience : some experience supervising and developing staff.
• Other : strong organizational skills, attention to detail, multi-tasking, problem-solving skills, communicating and reporting to senior leadership, ability to adapt to a changing environment.
• Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.
• Ability to exercise a high level of tact and discretion in handling sensitive / confidential matters.
• Ability to work weekends and long shifts as required.

The expected pay range is $52,000 - $68,075. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 501426

Reference Date : 05 / 01 / 2024

Job Code Function : Administrative

Last updated : 2024-05-30