Estimating Coordinator, Commercial

MINIMUM EXPERIENCE: 3 years

TRAVEL: Yes (<10%)

JOB TYPE: Full Time

SALARY TYPE / HOURLY RATE: Hourly

Brief Position Description:

The Estimating Coordinator is a highly focused, motivated, relationship driven individual who can jump in feet first into a variety of commercial, industrial, and educational construction projects. This person will coordinate and perform preconstruction tasks while working with current & potential clients, architects, engineers and subcontractors for assigned projects in a manner consistent with Company policy, procedures and ethical code.

RESPONSIBLITIES

Project Assessment:

• Conduct thorough analysis of project requirements and specifications.
• Collaborate with teams to understand scope and objectives.
• Conduct site visits to field verify existing conditions.

Future Project Identification:

• Research and identify upcoming projects in the industry and region through available resources from Haggerty.
• Provide information to Design Manager to determine which projects to bid upon.
• Analyze market trends and potential opportunities for project involvement.
• Follow up on all leads.
• Coordinate leads with Business Development and Management.

Data Gathering:

• Collect and compile necessary preliminary data for accurate cost estimation.
• Work closely with various departments to obtain relevant information.
• Download permit information or obtain AHJ requirements for the project.

Cost Estimation:

• Utilize established methods to estimate project costs.
• Ensure accuracy and reliability of cost projections.
• Level sub-contractor proposals as costs come in.
• Write detailed bid proposals and send to management for review.

Documentation:

• Take meeting minutes in all meetings attended and file in the appropriate locations.
• Maintain organized records for future reference and analysis.

Collaboration:

• Communicate effectively with project stakeholders, architects, engineers, and sub-contractors to gather input and ensure alignment with project plans.
• Provide information timely to all Haggerty team members especially for decision making.
• Work closely with other departments within the company to determine project prospects.

Bid Support:

• Assist in the preparation of bid proposals.
• Collaborate with bid teams to refine cost-related components of proposals.
• Make phone calls to sub-contractors to ensure they are bidding, and enough coverage is obtained.

Administrative Duties:

• Gather design consultant billings and prepare monthly billings to owners.
• Write design professional subcontracts and change orders.
• Create project LEAD folders and assign job numbers.
• Update ProCore with project specifics and enter dates as projects move to next phase.

QUALIFIFCATIONS & SKILLS

What we need you to bring to the table:

• 3 years’ experience in commercial construction estimating required
• Extensive experience with detailed plan review and quantity surveys
• Strong analytical and critical thinking skills
• Proven ability to work well in a team
• Solid communication skills required; ability to assertively and respectfully push for information
• Must be proficient in MS Office/Project/Outlook, Dropbox
• Position requires ability to learn new software programs within reasonable timeframe of hire (i.e. Procore, Building Connected, and other bid solicitation
• Classes in project management, construction, costing or analysis heavily weighted; exposure to or experience in architecture, engineering, construction or project management a plus
• Accounting and/or costing experience preferred
• Preferred proficiency in both Procore and Building Connected

General Requirements:

• Ability to work independently as well as part of a larger team
• Ability to use cell phone and take pictures
• Excellent written and verbal communication skills and ability to understand the same
• Excellent listening and understanding skills
• Must be proactive, well organized, and have a strong ability to prioritize
• Must be able to manage multiple tasks and have excellent follow up skills, both internally and externally

• Must be self-motivated, punctual, and professional in both presentation, appearance, and speech
• Provide solution-based responses to issues
• Fluent in the English language
• Reliable personal transportation and a motor vehicle driving record that is consistent with HCI’s and insurance carrier’s standards and policies
• Able to lift 25-40 lbs. Ability to lift heavy objects as encountered in the work environment
• Ability to work outside year-round in all types of weather conditions
• Availability to work extended hours as required by weather conditions or urgent circumstances
• Ability to raise, lower and climb various types of ladders
• Hearing and visual capabilities to safely handle the hazards encountered in the work environment
• Ability to travel throughout all areas of construction sites during all phases of a project (may require standing, walking, or sitting for extended periods of time)
• Working knowledge of all crafts (ability to read and understand specifications for all trades)
• Maintain valid driver license
• Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration

Educational and Experience Considerations:

• Construction estimating 3 years
• High School Diploma or equal