C-Level Executive Assistant to the CEO

Position Responsibilities

• Executive calendar management and personal organization for the CEO
• Meeting preparation
• Attending and note-taking in strategic meetings
• Organization of business activities, including arranging outside meetings with top executives from partner organizations
• Coordinating meetings and activities with the internal executive leadership team
• Candidate should have prior experience directly supporting a CEO, or another high-level executive who thrives on a fast-paced and collaborative environment.
• Candidate should be energetic and have a passion for supporting executives
• The ideal candidate will have a high EQ, as well as an executive presence
• The C-Level Executive Assistant will also be responsible for other duties, as assigned

The C-level Executive Assistant is expected to positively represent the CEO and the company through in-person engagements, emails, texts, video conferencing (Zoom) and phone calls.

This role is responsible for supervising the Executive Assistant team who are both on-site and remote. This role will be responsible for working with the team on schedules, delegation of duties and professional development.

This is a growing company that depends on smooth and efficient operation of the CEO's office. You will be responsible for ensuring that this efficiency occurs.

Job Qualifications

• Education level of a bachelor’s degree
• Demonstrated ability to type at least 60 WPM
• Ability to interact effectively and confidentially with internal team members, as well as external high-level executives
• Demonstrated use of discretion, confidentiality, and good judgment to handle C-Level matters
• Represent the company and the CEO, Founder & Chairman in a positive light through great follow-through skills and sound judgment
• Demonstrated proactive approach and problem-solving experience
• Advanced knowledge of Microsoft Word, Excel, and Outlook
• Outstanding communication skills including ability to speak effectively with external visitors, executives, clients, and Board members
• Demonstrated ability to be persuasive and confident in making decisions/anticipating issues
• Valid U.S. Driver’s License
• Availability to respond to urgent needs outside of typical business hours