Keeley Properties an integrated real estate platform that develops, owns, and manages best-in-class properties with a tailored client experience. Our portfolio speaks to a legacy of real estate ingenuity and includes build-to-suit class A corporate campuses and multitenant office spaces, infill developments, mixed use environments, and multifamily and student housing. We have over 1.5 million square feet of mixed-use office, retail, and multifamily space in the pipeline in St. Louis, Dallas, Austin, and Phoenix. As part of the Keeley Companies family of companies that offer turnkey, innovative solutions nationwide, Keeley Properties benefits from the world-class culture and resources of Keeley while keeping a boutique, entrepreneurial culture.

Primary Responsibilities:

Property Maintenance and Tenant Interaction:

• Lease administration and implementation/application of lease provisions from execution through occupancy and end of term.
• Receive maintenance requests and ensure timely resolution, including response to after-hours emergencies.
• Focus on tenant satisfaction and retention.
• Provide general working knowledge of market activity/trends and other support for the preparation of market rent studies and fair market value opinions.
• Assist with the development and implementation of internal departmental policies and procedures.
• Conduct regular property inspections and visitations with tenants.
• Provide prompt, professional response and follow-through regarding tenant inquiries, problems, and complaints.
• Coordinate move-in for new tenants and move-out inspections for tenants vacating their space.
• Update and maintain property condition reports with respect to roofs, HVAC units, parking lot, etc.
• Obtain bids and manage capital improvement projects.
• Coordinate tenant finish construction with tenant and contractors.
• Supervise contractors and maintenance staff for services and repairs to properties.
• Assist with the preparation of rent commencement letters, delivery notices, and other paperwork for new tenants.

Vendor Administration:

• Maintain a file of Certificates of Insurance for both tenants and vendors.
• Prepare new vendor contracts and manage renewals.
• Maintain a schedule of service contracts by property.
• Maintain and update a list of preferred vendors in each trade

Property Reporting and Accounting:

• Prepare comprehensive management reports for all management clients monthly, including various analyses.
• Prepare and manage annual operating budgets.
• Prepare monthly financial operations reporting to client/ownership.
• Review real estate tax assessments, and coordinate appeals when necessary.
• Manage the recurring manual billings (water, sewer, electric, etc.)
• Coordinate collection efforts of accounts receivable. This will include the preparation of past due statements and correspondence with delinquent tenants.
• Review annual expense reconciliations and handle correspondence with tenants.
• Complete annual commercial tenant operating expense reconciliations.

Minimum Qualifications:

• High school diploma or GED required. Associate or bachelor’s degree preferred.
• Minimum 5 years of experience in property management; 3-5 years of Class A experience preferred.
• Expected to complete necessary Fair Housing and Occupational Safety and Hazard Administration certifications.
• Competencies to include Microsoft Outlook & Office products. Knowledge of Yardi and Onesite or other property management software a plus.
• Ability to travel to various property sites if necessary.
• Demonstrates ability to think creatively to develop new marketing and recruiting techniques.
• Possesses knowledge of the real estate industry, including market trends, prices, and state and federal housing regulations.
• Must be detail oriented with ability to manage time efficiently.
• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints and works well with a team.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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