EnviroTrac Ltd. is a full service environmental and engineering consulting firm with 20 offices located throughout the east coast and mid-Atlantic regions. We are seeking a part-time (20-25 hours per week) Administrative Billing Assistant for our Sharon, MA location.

EnviroTrac Ltd. is a leader in providing responsive site investigation and remediation services of high quality to a diverse client base, including some of the world’s largest corporations. We strive to foster a fun and exciting work environment, and challenge all our employees to bring out their maximum potential.

Billing Assistant: Qualified candidates will have a minimum education of High School Diploma/GED and 2-5 years of experience in an administrative role.

The billing responsibilities include, but are not limited to:

• Generate monthly draft invoices.
• Review and accurately interpret invoice data.
• Coordinate with Project Manager(s) prior to finalization of invoices.
• Process/Finalization of invoices and invoice submittal
• Upload monthly invoices through client portals.
• Maintains physical and electronic copies for compliance.
• Participate in quarterly billing conference calls.
• Correspondence/Communication with clients and third-party administrators
• Generate and submit client statements and follow-up on aged invoices.
• Perform other related duties as assigned.

The administrative responsibilities include, but are not limited to:

• Processes incoming and outgoing mail/shipping
• Filing
• Copying
• Scanning as well as manipulate, organize, and upload electronic documents.
• Data entry
• Organize and maintain the filing system.
• Compile and distribute client documents/reports
• Make travel arrangements.
• Coordinates with vendors, office maintenance companies, etc.
• Ordering office and field supplies
• Tracking credit card receipts and monthly reconciliations
• Clothing and uniform ordering
• Answering phones

The qualified candidate will have the following skills:

• Excellent working knowledge of Microsoft Word, Excel, & Outlook
• Working knowledge of Deltek Vision or other accounting software
• Excellent organizational skills
• Excellent communication skills both written and verbal
• Excellent prioritization and time management
• Excellent customer service and phone management
• Reliable, team player, trustworthy, and self-motivated
• Excellent math skills
• Ability to multi-task
• Attention to detail
• Friendly and positive attitude

EnviroTrac Ltd. offers a competitive salary, an Employee Assistance Program and a 401k plan plus a 401k match for all employees (including part-time).

EnviroTrac does not discriminate in employment on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, marital status, disability and genetic information, or age.

Job Type: Part-time

Pay: $23.06 - $24.48 per hour

Expected hours: 15 – 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Paid sick time
• Referral program
• Retirement plan

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• Day shift

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Sharon, MA 02067 (Required)

Ability to Relocate:

• Sharon, MA 02067: Relocate before starting work (Required)

Work Location: In person