Athletic Coordinator

Reports To : Chief of Athletics

Salary Schedule : See Salary Schedule

SUMMARY

Under the general direction of the District Chief of Athletics, the Athletic Coordinator orchestrates all aspects of sports programming which includes Scheduling, Transportation and Game Management / Supervision.

He or she must be highly motivated with effective communication skills, both oral and written form as well as be knowledgeable in the operation of a personal computer.

The Athletic Coordinator must show ability to work well with a diversified population and exhibit a high degree of personal and professional initiative and be able to complete the required tasks and assignments without close supervision.

SUPERVISORY RESPONSIBILITIES

Person in this position may make recommendations for hiring staff and trainings. They will also conduct a summary of staff, and provide direction to district coaches.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (May not include all duties performed)

• Provide leadership and competency in the recruitments, selection, assignment, and retention of highly qualified and motivated coaches and activity sponsors.
• Completes annual, written summary for all head coaches and assistant coaches and activity sponsors.
• Foster positive school-community relations by keeping the public aware of and responsive to the school’s athletic programs.
• Assume the responsibility for the organization and scheduling of all interscholastic contests. Maintain up-to-date schedules, results and player statistics on Schedule Star and / or the conference website.
• Arrange for the presence of medical personnel and security for athletic contests, as required and develop with the Principal an effective supervision plan for all home events.
• Arrange for transportation for all participants in the interscholastic program as well as ensure that students, coaches and activity sponsors are aware of the regulations regarding travel by bus to and from events.

Signed transportation waivers are kept on file for student transportation by coaches, parents, etc.

• Process all purchase requisitions, payroll sheets for game officials and workers, invoices from vendors, etc. in a timely manner to insure the proper and professional management of financial obligations.
• Promote, publicize and enforce District / OHSAA rules and regulations governing the conduct of extracurricular activities.

Insist that coaches and activity sponsors distribute written rules and regulations affecting student participants prior to the start of the season or activity period in order to avoid potential misunderstandings involving coaches, activity sponsors, students and parents.

• Ensure that all Varsity coaches attend the required rules interpretation meetings, tournament seeding meetings and all relevant sport-specific coaches association meetings and see to it that all required paperwork is submitted by the Athletic Office to ensure the team's right to participate in state tournament competition.
• Inspect all equipment prior, during and after the season, maintain and inventory equipment and supplies for the athletic program.

Ensure that all equipment used by team members and coaches is certified as safe and appropriate for that activity.

• Prepare all game and official's contracts as needed.
• Verify each student's academic eligibility to participate in extracurricular activities according to the requirements of both the Ohio High School Athletic Association (O.

H.S.A.A.) and the Dayton Public Schools.

Supervise all ticket sales and fund-raising activities conducted on behalf of the extracurricular program and assume responsibility for proper handling of funds in accordance with District guidelines.

Whenever possible, participate in the activities of the school's booster organization and encourage maximum cooperation on the part of the coaching staff.

• Prepare any required local and state reports for the athletic program as needed.
• Demonstrate courtesy and professionalism in dealing with constituent groups including students, coaches, activity sponsors, faculty, administrators and parents.

Responds in a prompt, timely and effective manner to phone and e-mail messages.

Arrange for field and gym practice schedules and coordinate the necessary preparation, improvement and maintenance of athletic facilities.

Work cooperatively with the DPS Operations Department as needed.

• Coordinate, with the cooperation and the participation by the coaching staff, activity sponsors and school administration, seasonal award ceremonies and other student recognition functions.
• Conduct periodic and seasonal athletic staff meetings and make coaches aware of professional development opportunities and all relevant changes in existing rules and procedures.
• Monitor members of the staff, the academic achievement of student-athletes and establish programs whenever possible to emphasize and improve student scholarship.
• Assist in the total development of the district-wide extracurricular program of the Dayton Public Schools in cooperation with the District Director of Athletics.
• Maintain, in cooperation with coaches and activity sponsors, up-to-date, readily accessible and accurate player rosters, eligibility lists, physical and emergency information cards, travel permission forms, etc.
• Continually evaluate the total extracurricular program and provide recommendations for improvement to the Principal and the District Director of Athletics.
• Attend all scheduled meetings for the Athletic Directors of the Dayton Public Schools and participate in any professional development opportunities made available by the Southwest Ohio Athletic Directors Association or the Ohio Interscholastic Athletic Administrators Association.
• Ensure that all members of the coaching staff possess the required Pupil Activity Supervisor Permit, Proof of completion of the Fundamentals of Coaching Course and current certification in CPR / First Aid, Cardiac Arrest certificate and keep accurate and accessible records of this information.
• Submit all personnel appointments for supplemental contracts to the District Athletic Office in a timely manner prior to the start of each activity period.
• Ensure that all coaching volunteers have completed an online application and initially been approved in the system. Secondly, that all volunteer coaches have been approved by the athletic office prior to coaching in any capacity.
• Promote the entire extracurricular program throughout the school to encourage student participation and improve school spirit.
• Know and implement fully the policies, procedures, rules and regulations of the Board of Education of the Dayton Public Schools and the Ohio High School Athletic Association.
• Perform any other job-related duties as assigned by his / her designee or the District Chief of Athletics.

KNOWLEDGE, SKILLS, AND ABILITIES

• Comprehensive knowledge of OHSAA and district board of education policies pertaining to Athletics.
• Comprehensive knowledge of school system organization, departmental responsibilities, mission, goals and philosophy, and the mission, goals, and philosophy and activities of the Board of Athletic Control and Ohio High School Athletic Association.
• Ability to communicate clearly and concisely orally and in writing and a high degree of integrity.
• Capability to establish and maintain effective working relationships with staff, local, Ohio, and federal officials, and the public.
• Capacity to follow complex oral and written instructions.
• Skill to work well under pressure with constant deadlines and frequent interruptions.
• Ability to communicate effectively orally and in writing.

MINIMUM EDUCATION AND EXPERIENCE

Bachelor’s degree highly recommended or any combination of training and experience equivalent to the possession of a bachelor’s degree or three years of experience in supervising extra-curricular athletic programs at the high school or college level or supervising a public recreation center with diverse athletic programs.

Masters degree preferred. Preferably to have experience as a high school varsity athlete. Preferably experience as a college athlete in division I, II, III, or NAIA athlete.

Preferably previous varsity coaching experience.

CERTIFICATES, LICENSES, REGISTRATION

All required coaching certificates required by OHSAA : possess a valid CPR / First-Aid, pupil activity permit, fundamentals of coaching and concussion in sports course certificates, cardiac arrest course certification.

PHYSICAL ATTRIBUTES / DEMANDS

Work requires moderate physical activities required for observations, attendance at athletic events, indoor and outdoor activities, walking, standing, sitting, and also office activities including operating office equipment, communication equipment, lifting, moving, carrying light equipment, supplies, etc.

WORK ENVIRONMENT

Most of the time work involves only exposure to normal, everyday risks, however, some activities may involve exposure to normal risks involved in observing or conducting athletic clinics, observing athletic events, etc.

Extensive night and weekend activities, and on call for emergencies.

UNUSUAL DEMANDS

Some assignments are subject to completion within strict time lines and involve the potential stress associated with time-sensitive completion of tasks.

In addition to sports events, some attendance at evening / night meetings may be required.

The Dayton Public School District provides equal educational and employment opportunities for all people without regard to race, gender, ethnicity, color, age, disability, religion, national origin, creed, sexual orientation, or affiliation with a union or professional organization.

Last updated : 2024-06-06