General Scope of Responsibility: Coordinate shipping and receiving functions and transactions.

SPECIFIC DUTIES: SHIPPING CLERK

• Receive shipping schedule from automotive releases.
• Create and provide product pull list to assist warehouse personnel in pulling, staging and separating products by customer and truck line/customer.
• Coordinate pickup and delivery times of daily shipments with truck lines. Both Customer & CPAC Contacted Logistics company.
• Prepare shipping labels with required information: date, part number, ship to code, and carrier. If required by some customers, release number and purchase order.
• Perform Splits or Merges of containers as needed in the Plex ERP system.
• Enter individual shipment information in customers logistics portals as required. (Scheider, Penske, Paccar, DTNA ect…)
• Enter individual shipment information to generate packing list, Bill of Lading, and shipper being watchful of important items for certain customers: deliver dates, attaching packing list to pallet, purchase order number, release number, ship to address if different than plant destination in the Plex ERP System.
• Assemble, prepare, and attach all documents necessary for proper shipment of finished goods.
• Customs Invoice
• Conformance Certification
• Copy of shipper attached to pallet for certain customers.
• Cross-reference pallet tickets with shipping list to be certain all parts are shipped without error: Check destination code (written by shipping attendant), part number and quantities.
• Manage emergency shipments – call-expediting services to set up pick up time and expected delivery time of material to customer.
• Ship indicate bills of lading as soon as material is signed for by truck driver to transmit ASN immediately to customer. Use alternate backup ASN system if Plex is down or cannot be connected too.
• Monitor Customer Systems and Checks (Ford, GM, Stellantis, ect..)
• File all shippers and bills of lading.
• Verify and receive in Raw materials & MRO Items Shipments, Label containers as required by Plex for the products being received Communicate with management team requirements ahead of time when reinspection/rework of products is being conducted so that the correct amount of product is ready when needed.
• Follow Customer Required Routing Guides & transportation requirements, insuring cost penalties are not incurred.
• Maintain Customer Container Fleet information and Receipts in the respective customer container portal.
• Maintain and update the Plex container fleet receipts in our Plex system.
• Prepare & Package Service Part Shipment parts as needed.
• Dispute Customer Shipping Violations as required.

• The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities, and requirements.

Communicate shipping concerns to appropriate personnel

• Inform production control personnel of parts not in inventory.
• Work with floor supervisors to eliminate part shortages.
• Complete follow-up work when customer calls.

Miscellaneous Activities

• Gather and input information for memo shippers on material to be shipped by truck line.
• Contact expediter for MRO material pick-ups and deliveries.
• Direct activities of Hilo drivers on the dock.

QUALIFICATIONS (Education, Work Experience, etc.):

Minimum [Must have to be considered for the position]:

• High School Diploma.
• Excellent communication skills (both written and verbal).
• Work overtime, weekends, holiday’s when required.
• Excellent communications skills.
• C. spreadsheet and data entry experience required.
• Ability to work in a fast-paced environment.
• Ability to lift a minimum of 40lbs.
• Ability to work any shift.
• Must demonstrate excellent attendance.

Desired [Will provide job holder with added skill(s) to perform duties]:

• Additional education or training in business, computer applications, accounts receivable, telephone etiquette, letter writing and/or customer relations.
• Familiarity with product part numbers and automotive T/C codes.
• Should be assertive and persistent in keeping paperwork flow consistent.
• 2-3 years’ experience in a shipping and receiving operation, preferably in an auto environment.
• Experience with Plex ERP Systems preferred.
• Work well under pressure and without supervision.

HUMAN RELATIONS:

The Automotive Shipping Clerk works well with management staff and hourly personnel; maintains effective communications with company personnel, vendors, customers and truck line personnel; and maintains a helpful attitude in performing shipping duties.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to stand; walk; sit; reach with hands and arms. The employee will push, pull, lift and/or move up 40 pounds. Must be able to navigate various departments of the organization’s physical premises. Environmental conditions include noisy environments with occasional varying temperatures