Job Description: Baldwin Township Deputy Clerk/Treasurer

Job Title: Township Deputy Clerk / Treasurer Reports To: Clerk / Treasurer and Township Board FLSA Status: Non-Exempt

To carry out the statutory duties of the Township Deputy Clerk / Treasurer and to assist with the administration of Township services by performing accounting and administrative duties and responding to service requests by the public.

Salary commensurate with experience.

Requirements and Qualifications:

• A Degree in Accounting, Finance, Business Administration, Public Administration, or a related field.

Responsibilities/Statement of Duties:

Listed duties may not include all duties performed. Duties may vary at the discretion of the Clerk.

• Plans, organizes, directs, and coordinates the operations of clerical and utility billing.
• Prepares correspondence, reports, memos, letters, etc. on behalf of the Clerk.
• Maintains all records of the Township; responsible for records retention program.
• Receives requests, complaints and information from the public and transmits to the Town Board as needed.
• Oversees the billing, receipt and recording of utility bills.
• As necessary, answers township phones and provides information and assistance to the public.
• Manage content on website and social media/Facebook.
• Distributes mail to appropriate department including preparing invoices for payment.
• Assists Residents with building permits, EMS signs, burning permits and driveway road-right-away applications.
• Prepare disbursements for mailing, filing, invoicing and updating of Township documents and calendars.
• Prepare and make deposits to the bank.
• Responsible for creating Township newsletter in Microsoft Publisher Township every quarter.
• Responsible for clerking the Park Committee and Planning Commission meetings. Minimum of 3 meetings per month.
• Provide back-up for the Clerk during time out of the office or meetings.
• Other duties and responsibilities as directed or requested by the Clerk.

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounting: 2 years (Required)

Work Location: In person