Every Woman’s Place, Inc.

JOB TITLE 

Financial Manager 

Division: 

☒ Administration 

☐ Programs 

☐ Development 

Reports to: 

Executive Director 

Classification: 

Salary 

Reviewed: 

05/28/2023 

$ 70,000 ☒ Exempt ☐ Non-Exempt 

Updated: 

Position Type / Expected Hours of Work 

This is a full-time, salary position. Days and hours of work are typically Monday through Friday, 9:00 a.m. to 5:00 p.m. but may vary depending on workload, meeting times, and deadlines.

Summary / Objective 

The Financial Manager oversees Every Woman’s Place’s (EWP) financial functions and works closely with administrative and program staff to ensure consistency in financial controls. 

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Manage finances to support EWP’s short-and long-term goals and provide fiscal direction. 
• Provides support to human resources and administrative staff. 
• Works with program staff to ensure consistency in financial functions.

Financial Management 

• Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management. Must adhere to GAAP standards. 
• Work in conjunction with the Executive Director to oversee the annual finance planning/budgeting processes and prepare the annual operating budget. 
• Work with staff and board to develop/implement program and organizational budget. Prepare monthly profit/loss, balance sheet, and cash flow financial statements. 
• Monitor, interpret and present financial results of operations and programs each month. Serve as financial liaison with the board, providing financial reports. 
• Coordinate the annual audit and IRS 990 filing with an independent accounting firm. 
• Final approval in bi-weekly payroll process. 
• Oversee monthly credit card transactions are completed timely with all necessary back up to charges. 
• Create and maintain excellent financial controls, policies and procedures. 
• Ensure effective functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting, and manage A/R and A/P 
• Able to enter monthly Journal Entries and create grant receivables. General knowledge of year end entries to prepare for annual audit. Be able to enter closing entries, accruals, and reversals.
• Must complete monthly financial reports for government grants and track reporting of government grant project/program budgets and expenditures. Currently, 17 grants require monitoring and reporting including local, state, and federal grants. 
• Must be able to complete final expenditure reports for all state and federal grants that require them.
• Create allocation plans annually that adhere to grant funding, ensuring maximum grant usage. 
• Maintain EWP’s Capital Asset reports, coordinating with auditing firm. 
• Assist with and/or participate in all EWP major projects and activities as assigned and perform additional duties as assigned by supervising Executive Director. 
• Adheres to all guidelines contained in Employee Handbook and acts as an example to staff of how to operate. 
• Help coordinate financial information for upcoming Bond proposal and provide accurate data.  

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Knowledge and Skills: 

• The ability to understand, communicate, and incorporate the EWP Vision and Mission into behaviors and attitudes all EWP staff are expected to exhibit while performing their job responsibilities. 
• The ability to understand, communicate with, and effectively interact with all people. Willingness to participate in training and implement inclusive practices. 
• The ability to adjust to and thrive in a complex and changing environment; handles setbacks and failures with professionalism and candor; effectively and appropriately respond in the face of adversity or conflict. 
• The ability to handle multiple tasks and assignments; prioritize more important tasks while maintaining a good handle on others; reports in a timely manner any barriers to task completion to supervisor. 
• A genuine concern for effectiveness. Possesses the desire to get the job done with excellence; mentally focused on getting the best results for actions taken; does not settle for mediocrity. 
• Knowledge and experience in overseeing financial management and grant reporting of non-profit organization. 

Experience & Educational Requirements 

• Must have a Bachelor’s Degree in Finance, Master’s is preferred.
• Communicate effectively both orally and in writing. 
• Ability to work respectfully and courteously with a wide variety of individuals, including individuals with disabilities.

Work Environment 

This position works in close proximity with people in other departments. This position typically works in an office environment but may be required to perform job duties outside of the typical office setting. Moderate noise (i.e. business office with computers, phone, and printers, and light foot traffic). Ability to work in a confined area. Office presence is preferred, however, the opportunity for some remote work is available.

Travel 

Travel is primarily local during the business day, although some out-of-the-area travel may be expected 

Physical Demands of the Job 

Sedentary work. No more than 10 pounds and occasionally lifting or carrying small items. 

While performing the duties of this job, the employee is regularly required to, stand, walk, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment. 

EEO Statement 

Every Woman’s Place does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. We encourage all qualified applicants to apply.

Company Statement

All employees are required to uphold the values of Every Woman’s Place, Inc. The mission of Every Woman’s Place is to strengthen lives in the community by providing shelter, counseling, and advocacy primarily for those affected by domestic violence, sexual assault and human trafficking.

All employees are required to comply with the policies and procedures of Every Woman’s Place. Employees are required to follow all state and federal laws and regulations, including but not limited to those related to recipient rights, confidentiality, and the Health Insurance Portability and Accountability Act (HIPAA).