Primary Role

Key Accountabilities

• Western PA support in MyTime lead, invoicing, PO creation, timekeeper for McKeesport, BPEM’s, payroll reports, postings and list for availability and overtime (contractual), updates call out lists and seniority list for Western PA, tracks “additional” vacation days for production due to the 6 day work week, tracks and updates DEP license, monthly accruals for McMurray, manages updates of DOT and driver’s license renewal.
• Uses and maintains business systems and other reporting tools to enter, compile, calculate, track, reconcile, report and clean-up data pertaining to various processes which may include, but are not limited to, departmental operations, time and labor, capital programs, field projects, work orders, regulatory compliance and employee records.
• Analyzes and evaluates data and/or prepare variances related to specific department work processes, which may include but are not limited to: business processes, regulatory requirements, budgets, capital expenditures, work orders, departmental and/or organizational performance, etc.
• Performs activities to monitor and maintain inventory control, evaluates inventory levels and reorders as necessary.
• May perform receiving, stocking, distributing, and packing in addition to inventory control.
• Maintains inventory records and prepares reports.
• May work with vendors to resolve routine supply and distribution discrepancies.
• Provides general administrative support for day-to-day managerial and departmental needs and special projects which may include but are not limited to: composing routine correspondence, obtaining permits, preparing and distributing meeting minutes, handling travel arrangements, p-card/ purchasing, document preparation, special events, etc.
• Serves as a first level resource for various departmental or functional issues which may be related to customer service, operational excellence, regulatory compliance, etc.
• Answers routine questions and assists in recognizing and troubleshooting larger problems.
• Work collaboratively with other functions to optimize business performance and customer satisfaction.
• Reinforce leadership activities and decisions.
• Contribute to effective communication and culture by listening and providing feedback, supporting an open and honest work environment and cascading and sharing knowledge and information relevant to employees.
• Assist with training and development, knowledge transfer, instilling safe work practices, regulatory and environmental compliance activities.

Knowledge/Skills

• Demonstrated organization ability and administrative skills.
• Effective communication skills, both verbal and written.
• Demonstrated ability to manage and prioritize tasks.
• Effective problem solving and analytical ability.
• Knowledge of relevant departmental processes, safety practices and applicable regulations.
• Thorough understanding of standard business practices and principles, including basic accounting and budgeting.
• Strong knowledge of computers, in-depth knowledge of Microsoft office suite applications and other pertinent software.
• Understanding of collective bargaining agreements (if applicable).

Experience/Education

• High school diploma or equivalency required.
• Associates level degree in related field preferred.
• Minimum 2 years relevant functional work experience.

Hours/Schedule

• Full-time
• Monday-Friday, day shift
• Hybrid/remote work option available

Travel Requirements

• Local and occasional regional travel may be needed.

Work Environment

• Standard office environment.
• Some outdoor work may be required.

Certifications & Licenses

• Driver’s license required.

Competencies