****** Resumes must be submitted along with the application at the time of submission. This is a required component of the application process. ******  

This is a full-time administrative support position in the City's Finance Department, Purchasing Division. The individual in this position will be required to perform the required administrative tasks that will facilitate and expedite the procurement of goods and services for use by the City in accordance with applicable policies and procedures. Reports to Procurement Manager.

MUNIS

• Administer Change Orders
• Facilitate year-end closings
• Train employees on MUNIS
• Verify requisitions are created correctly
• Perform Vendor Maintenance
• (E.g., Create a new vendor record, or update their profile.)
• Develop and analyze Spend Reports
• Participate in year-end-closing activities
• Ensure new vendors submit the required documentation
• Assist the Finance Department with the issuance of 1099’s

P-Card

• Interface with the Bank
• Maintain accurate P-Card Files
• Aid in the resolution of P-Card issues
• Produce and analyze P-Card Usage Reports 
• Assist in the administration of the City’s P-Card Program
• Provide customer service to employees relative to P-Cards

Miscellaneous

• Process Payment Request Forms
• Manage the City’s business accounts
• Respond to public information requests
• Facilitate the auctioning of City surplus items
• Verify Pre-Travel and Post-Travel Reimbursement Forms
• Maintain an Active Contract Roster & other procurement files
• Participate in the City’s Small Business & vendor outreach events, & educates vendors on how to do business with the City
• Perform other duties as may be required and is subject to 24-hour recall

• Accurate when entering data
• Able to manage multiple tasks
• Independently resolves open items
• Exceptional customer service skills
• Strong work ethic and attention to detail
• Performs work with a demonstrated sense of urgency
• Experience with Microsoft Office Suite required, and MUNIS preferred
• High School Diploma or General Education (GED) Certificate required. Associate degree preferred
• Accepts constructive feedback, and seeks self-improvement
• Prior experience working in a Purchasing or Procurement Office for a public entity or non-profit organization preferred.

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.