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Position: Front Desk Agent/Night Auditor
Position Title: Guest Services Agent, Non-Exempt
Department: Front Office
Reports to: Front Office Manager & General Manager
Date Written/Revised: January 22, 2023
Principle Responsibilities/Position Purpose: Balance all daily work for the hotel. Post and balance charges in a timely and efficient manner. Greets and registers guests, providing prompt and courteous service. Checks guests out of the hotel. Resolves guest challenges throughout their stay in our hotel . Upgrades guests, as required. Promotes hotel services, amenities and upsells products to the guests.
ESSENTIAL FUNCTIONS
1. Completes the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate.
2. Post and balance all hotel work for each day.
3. Prepare restaurant audits to breakdown and balance restaurant figures.
4. Handle all computer end of day issues and problems that might occur throughout shift.
5. Reconcile credit card system to daily transaction list from rooms.
6. Makes appropriate selection of rooms based on guest needs. Codes electronic keys. Non-verbally confirm the room number and rate.
7. Promotes and administers Hilton Marketing Programs such as Hilton Honors, for arriving guests.
8. Ensures guest knows location of room, and arranges for team member to accompany guest to room.
9. Provides welcome packet containing room keys, tokens of our appreciation, gifts, etc. to guest.
10. Ensure rooms and services are correctly accounted for within guest statement. Properly accounts for services provided by the hotel..
11. Assists guest with check out payments or charges. Accepts and records vouchers, credit, traveler's checks, and other forms of payment. Converts foreign currency at current posted rates.
12. Greets customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such on outlet hours, special VIP programs, events, etc.
13. Receives special requests from guests, and responds appropriately or forwards requests to appropriate team members for decisions and actions.
14. Promptly answers the telephone and email inquiries. Inputs messages into the computer and advises other team members of special guest needs. Retrieves messages and communicates the content to the guest. Retrieves mail, packages and facsimiles or other special items for customers as requested.
15. Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc.
16. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
such as location changes or credit issues.
vault and carrying it to the guest.
Physical Activity:
During the shift you will be Climbing stairs, Walking, Standing, Crouching/Bending/Stooping, Reaching, Twisting, Grasping, Pushing/Pulling, Near Vision, Far Vision, Hearing, Talking Lifting/carrying (#50 lbs.).
OTHER DUTIES Assimilate into The Hilton Family PRIDE/CARE culture through understanding, supporting and participating in all elements of PRIDE/CARE. Demonstrate working knowledge of the service standards. Regular attendance in conformance with the standards, which may be established by Hilton from time to time, is essential to the successful performance of this position.
SAFETY REQUIREMENTS Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
‰ Knowledge of accounting operations to include all aspects, such as, accounts, receivable, payroll, etc.
‰ Ability to access and accurately input information into a computer using Excel software and other various software programs.
‰ Basic mathematical and calculator skills to prepare mathematical calculations without error.
‰ Office machines: operate calculator/10-key by touch, copier, fax, telephone.
‰ Must possess the ability to post and balance large amounts of charges efficiently and accurately.
‰ Ability to learn and perform all essential job functions accurately and safely with minimal direct supervision, within initial training period after employee begins work.
‰ Maintain an open line of communication between guests, team members and management.
QUALIFICATION STANDARDS
EDUCATION
High School graduate or equivalent required.
EXPERIENCE
1 year of prior guest service experience are preferred. Prior hospitality experience also preferred.
GROOMING/UNIFORMS
All employees must maintain a neat, clean and well-groomed appearance. Showered or bathed daily before arriving for shift. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.
NOTICE:
Standing, bending, stooping, and lifting weights up to and including 50 lbs. may be required.
The hospitality business functions seven (7) days a week, twenty-four hours a day.
In addition, this is a hospitality business, and a hospitable service atmosphere must be always projected.
'Work Location: One location Work Remotely No
Job Type: Full-time
Pay: From $10.00 per hour
Benefits:
Schedule:
Work setting:
Education:
Experience:
Work Location: In person
Full Time
$26k-35k (estimate)
03/28/2023
06/21/2024
The job skills required for Front Desk Agent include Front Office, Cash Handling, Problem Solving, Microsoft Office, Communication Skills, Listening, etc. Having related job skills and expertise will give you an advantage when applying to be a Front Desk Agent. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Front Desk Agent. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Front Desk Agent positions, which can be used as a reference in future career path planning. As a Front Desk Agent, it can be promoted into senior positions as a Front Desk Clerk, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Agent. You can explore the career advancement for a Front Desk Agent below and select your interested title to get hiring information.
If you are interested in becoming a Front Desk Agent, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Desk Agent for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Front Desk Agent job description and responsibilities
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The front desk agent can also post charges towards a guest account.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Front Desk Agent jobs
Check for sold-out dates before promising availability.
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Desk Clerks typically study at similar levels compared with Front Desk Agents.
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Make checklists and to-do lists.
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Seek Out Hospitality Skills Training Opportunities.
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Finally, Add A Summary Or Objective Statement.
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Step 3: View the best colleges and universities for Front Desk Agent.