SUMMARY

The Fleet Coordinator works under the supervision of the Fleet Manager to oversee all company-owned light and heavy machinery to ensure the highest standard of quality, safety, and maintenance is being met.

RESPONSIBILITIES

• Fleet Acquisition & Sales
  • Assist Fleet Manager in finding vendors for purchases of vehicles and equipment.
  • Will coordinate and facilitate pickup, delivery, and drop of all vehicle/equipment purchases and/or sales.

• Fleet Maintenance
  • Review weekly Vehicle Inspections with the Fleet Manager to ensure all actionable items notated are being addressed systematically and timely to ensure safe operation of the fleet.
  • Coordinate with Company personnel on vehicles that require maintenance.
  • Responsible for ensuring all company vehicles in use are in good working order.
  • Coordinates with Fleet Manager and transports vehicles to maintenance facilities

• Fleet Upkeep & Administration
  • Support the Operations Department(s) and Fleet Manager by means of assessing, coordinating installations and maintaining GPS and Camera Inventory
  • Ensure vehicle registration, inspection and insurance documents, and fuel cards are always present in the vehicles.
  • Ensure all proper safety equipment, (fire extinguishers, safety kits, roadside kits) are present in the vehicles.
  • Assists Fleet Manager in maintaining alerts and driver scores for all fleet drivers.
  • Assists Fleet Manager in maintaining company fuel card system by assessing and maintaining fuel card inventory, as well as activating, deactivating, and transferring cards when necessary, and producing ad-hoc reports.

• Other
  • Ability to comprehend, assess, and respond to ever-changing conditions in real-time.
  • Understanding of mechanical aspects of vehicles and equipment.
  • Proactively responds and adapts to the work environment to meet the highest standards.
  • Expresses ideas clearly in written and oral communication with team members to complete various duties and responsibilities.
  • Seek growth in expanding knowledge and skills through training and education.
  • Present self in a clean, neat, professional manner.
  • Perform other miscellaneous duties assigned.

SKILLS

• Ability to work under limited supervision.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with management.
• Excellent organizational and time-management skills.
• Ability to apply common sense understanding to carry out detailed written or oral instructions, operations, and duties.
• Innovative and able to work in a fast-paced, highly competitive environment.
• Decision-making, problem-resolution, and creative thinking skills.
• Must be versatile and able to adapt to any situation.
• Ability to apply advanced knowledge of computers and office equipment.
• Must be approachable.
• Proficient level of computer skills including MS Word, PowerPoint, Excel, and Outlook.

ADDITIONAL REQUIREMENTS

• High School Diploma or equivalent required
• 1 year of fleet coordinator experience required.
• 2 years of experience in the oil and gas industry preferred.
• Bachelor’s and/or associate degree preferred.