Job Description

POSITION OVERVIEW :

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial real estate building or a portfolio of properties.

Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

ESSENTIAL FUNCTIONS :

• Administrative duties.
• Timely and accurate processing of Accounts Payable and Accounts Receivable.
• Scheduling and communication with vendors and tenants.

RESPONSIBILITIES :

• Accounts Payable code invoices and verify proper backup, forward to the Property Manager for approval, and enter into payables system.
• Accounts Receivable prepare and send late letters on a monthly basis and follow up with tenants for payment; Prepare and send default letters when necessary, and also prepare paperwork for lock-outs as needed;

Refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.

• Prepare monthly / quarterly reports to be copied, bound and sent out to owners.
• Answer telephone and screen calls for appropriate personnel; Write up messages and deliver messages to personnel or forward messages to voice mail;

Greet guests and notify personnel of incoming visitors; Accept deliveries / packages; Check answering service messages each morning and write-up and deliver as necessary.

File paperwork as necessary; Prepare Lease Termination Forms and Write-off forms as necessary; Create Vendor Files; Prepare Aging Reports on a monthly basis;

Maintain Certificates of Insurance for vendors / tenants.

Receive work order requests by phone or in person; write up work order, radio engineer, and distribute to engineers / janitorial;

Write up Security work orders and give to Security Guards; Maintain office file of reports.

Schedule building activity including move-ins / move outs; verify insurance.

Qualifications

• Attention to Detail
• Basic accounting skills and knowledge
• Mathematical aptitude
• Strong verbal and written communication skills
• Excellent customer service skills
• Good organizational skills
• Proficient with Microsoft Excel and Word; Yardi experience a plus
• Typing skills 30 wpm; 10-key by touch

Additional Information

Stream Realty Partners offers competitive salaries, annual bonuses, medical, dental, and vision insurance, 401(k) with company matching, pharmacy benefits, flexible spending accounts, health savings account, vacation pay, volunteer & community involvement paid time off, and holiday pay.

All information is held in compliance with EEOC guidelines. Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status or any other reason prohibited by law.

Note : Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

LI-Onsite

Last updated : 2024-05-29