JOB DESCRIPTION SUMMARY

The Office Office Clerk is responsible for assisting in the coordination of all office activities including: data entry, maintaining employee files, preparing for all meetings, coordinating all telephone calls and maintaining sufficient office supplies. The Office Clerk is responsible to assist with: potential candidates interview coordination, employee time sheets, employee files and payroll liaison.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

1. Receives and manages office supplies and general outgoing and incoming correspondence in an orderly manner.

2. Answers incoming calls and forwards to appropriate staff or takes a message if the person is not available.

3. Assists in welcoming and assists all guests.

4. Communicate effectively on the telephone with patients, families and staff.

5. Performs typing, faxing and copying tasks as requested for various staff persons.

6. Collaborates with daily human resources operations including all activities related to recruitment, retention, orientation of the new Freedom Home Health and Hospice Care Services Inc., employees.

7. Ensures compliance with all state, federal and CHAP human resources regulatory requirements.

8. Assists with the implemented company methods and procedures to ensure that consistent employment recruitment, selection, retention, hiring practices, orientation, and termination procedures are handled in accordance with applicable law and regulations.

9. Maintains confidentiality of all employee information.

10. Continuously monitors employees documents to ensure their licenses, certifications, and required documents are up to date in accordance with the company policies and procedures.

11. Assists inputting data into the computer for payroll purposes.

12. Participates in and assists with community activities, i.e., health fairs, job fairs, conventions, community education programs, etc. as assigned by the Program Director, Office Manager and/or Administrator

13. Other duties as assigned by the company administration..

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents for this job. The incumbent may be requested to perform job related tasks other than those stated in this description.

POSITION QUALIFICATIONS

1. Minimum of high school education; preferably with secretarial, business office support and computer background.

2. General knowledge of spelling, punctuation, grammar, clinical records and office procedures.

3. Basic knowledge of office machines.

4. Basic knowledge of telephone skills.

5. Aptitude or computer data entry and use of current software systems.

6. Ability to establish and maintain effective working relationships.

7. Ability to meet the public and staff as a positive, friendly and professional representative of the organization.

8. Effective social interaction, communication and organizational skills and the ability to perform a variety of tasks efficiently.

9. Personal car for travel and valid driver’s license.

10. Carry personal auto liability insurance coverage.