SFA Parish is seeking an administrative assistant to join the parish office team.

Job Summary:
Greet guests who visit the parish office.
Hospitality
Front Desk
General clerical duties

Duties and Responsibilities:

Hospitality
Emphasis on radical hospitality for those visiting the parish offices and directing them, when needed, to appropriate parish staff or resources.
Visible presence at parish events, such as Masses and fundraisers.
Facilitate effective public relations/communications within the office, parish and community.
Conveys the joy and gratitude of the St. Francis of Assisi community.

Front Desk
Welcome and assist guests who visit the parish office.
Answer incoming phone calls to the parish office and direct callers to the appropriate parish staff.
Make copies and complete other miscellaneous clerical work as needed to support parish staff and volunteers.
Receive and record Mass intentions and Mass stipends
Become proficient in eCatholic ChMS parish database software (training will be provided).
Use of Google calendar for parish room reservations (training will be provided).
Collect stipends for weekly Host/Candle/Wine intentions/sponsors.
Facilitate front desk volunteers (schedule/train).
Facilitate weekly bulletin postal mailing.
Receive and sign for delivery of packages (UPS/Fedex, etc.).
Backup to Scrip sales.
Other duties as assigned/required.

General:
All reasonable efforts must be made to maintain confidentiality.
Works as a member of the parish pastoral staff, dressing and behaving appropriately for this position.
Complies with OSHA Safety and Health rules.
Performs other duties as assigned.
Supports the values and practices of the Catholic church.

Knowledge, Skills, & Abilities:

Knowledge
Use of a calendar system for scheduling Mass intentions (training will be provided).

Skills
Verbal, written, organizational and communication skills.

Abilities
1. Collaborate with Pastor, Development Director, staff members, volunteers, and outside resources.

ADA:
Physical/Visual/Mental Demands:
Sitting, standing, being alert to surroundings to accomplish assigned tasks.

Typical Working Conditions:
Position requires the individual to work inside/outside the office building.

Nature of Supervision Received:
Position requires the ability to take direction from the Pastor, Parochial Vicar and collaborate with other staff members, as well as volunteers, to accomplish specific tasks assigned and meet various deadlines.

Judgment Exercised/Decisions Made:
Able to multitask, maintain composure and execute decisions in an efficient, effective manner.

Job Type: Part-time

Pay: $16.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative Assistants & Receptionists: 3 years (Preferred)

Work Location: In person