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POSITION TITLE: City Clerk- a public officer charged with recording the official proceedings and vital statistics of a city
DEPARTMENT: Administration
REPORTS TO: Mayor and Board of Aldermen
The City Clerk is a public officer charged with recording the official proceedings and vital statistics of a city, including but not limited to:
1. Preparation, implementation, and monitoring of the department budget
2. Preparing, printing, and mailing of the monthly water and sewer bills
3. Attend and record the minutes from all the Board of Aldermen meetings
4. Prepare agendas and packets pertaining to the Board of Aldermen meetings
5. Monitor city bonds, warrants, drafts, and orders upon the treasury for money that is allowed for by the municipal code
6. Monitoring documents and records pertaining to employee benefits
7. Preparation of payroll for all departments
8. Accounts receivable
9. Accounts payable
10. Custodian of Records
11. Maintain custody of the city seal
12. Manage and maintain the city cemetery records and sales
13. Preparation of monthly, quarterly, and annual reports
14. Data entry into various programs
15. Prepare and serve all certificates of election or appointment of city officials
16. Sign, certify, file, and transmit city ordinances, resolutions, contracts, and other documents pertaining to the city
17. Preparation and issuance of licenses and permits
18. Answering phone calls and emails
19. Police Records Clerk
Minimum Qualifications:
1. Work under standard operating procedures and abide by policies stated in or granted by the municipal code
2. Cooperatively and effectively work with the public, supervisors, subordinates, and other employees
3. Maintain strong oral and written communication skills
4. Possess a degree in business related field or equal experience
5. Essential time management skills
6. Detail orientated
7. Have knowledge of municipal laws, policies, and regulations
8. Budgeting development and implementation knowledge
9. Must be able to obtain notary certification and qualified to be bonded
10. Be familiar with Missouri Sunshine Law Requirements
11. Have a valid Missouri Driver’s License
Experience:
1. QuickBooks: 2 years (preferably)
2. Microsoft Word & Excel: 2 years (preferably)
3. Office Support: 2 years (preferably)
Essential Functions: While preforming the duties of City Clerk and Police Records Clerk, the employee will be required to:
1. Sit, stand, climb, stoop, and kneel
2. Problem solve
3. Make decisions under pressure
4. Analyze problems and situations
5. Lift, carry, push, and/or pull 25 pounds
6. Sorting, organizing, and retrieving of files
7. Maintain confidentiality
8. Proofread reports
9. Attention to detail
10. Prioritize daily workflow
The City Clerk is also responsible for completing the duties of a Police Records Clerk. These duties include, but not limited to:
1. Maintain police records filing
2. Receives, edits incoming police reports including arrest, offense, and crash reports
3. Reviews, edits and produces accurate arrest and police records and reports
4. Complete and mail State related forms.
5. Data entry of citations and warning tickets
6. Prepare reports for attorneys, courts, etc.
Pay: This is a salary position
The City Clerk is an officer of the city. Appointed, employed, and compensated at the discretion of the Mayor and Board of Aldermen.
Applications are available online at hawkpointmo.com under Employment Opportunities and available at Hawk Point City Hall during normal business hours. Please call 636-338-4377 for more information.
Job Type: Full-time
Pay: From $37,000.00 per year
Shift availability:
Work Location: In person
Full Time
$40k-53k (estimate)
04/23/2024
05/13/2024
The job skills required for City Clerk include Attention to Detail, Data Entry, Time Management, Written Communication, Confidentiality, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be a City Clerk. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by City Clerk. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for City Clerk positions, which can be used as a reference in future career path planning. As a City Clerk, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary City Clerk. You can explore the career advancement for a City Clerk below and select your interested title to get hiring information.