Job Overview: The AR/AP Coordinator will play a crucial role within our finance team, focusing on the management of financial transactions and maintaining robust relationships with suppliers and customers. This position requires proficiency in accounting software such as SAP or QuickBooks and a strong commitment to accuracy and efficiency in financial processes.

Key Responsibilities:

• Financial Entries: Record all transactions related to receipts and payments in SAP or QuickBooks, ensuring accurate bank account entries.
• Check Issuance: Issue checks for domestic payments, adhering to the established process of filling out checks based on payment application forms and obtaining authorization from local signatories.
• Supplier Payments: Manage remittances to suppliers, including providing detailed billing information for shipping costs post-payment.
• Account Reconciliation: Conduct monthly reconciliations with suppliers to ensure financial accuracy from an accounting perspective.
• Payment Processing: Follow the preset approval workflow: after OA payment clearance, file the payment application form, process it through online banking, and secure approvals from designated approvers (Mr. Zhou/Lucy). Communicate payment details to suppliers, particularly for fleet operations with extensive documentation.

Performance Expectations:

• Supplier Communication: Regularly reconcile accounts and monitor overdue payments to maintain the company’s credit standing.
• Payment Management: Control the timing of payments based on actual account periods and invoice receipt.
• Balance Verification: Confirm that daily system book bank balances align with actual balances and that entries are made promptly.
• Customer Engagement: Proactively address customer underpayments and communicate with the business to prevent long-term overdue accounts.
• Supplier Coordination: Timely synchronization of payment details with suppliers to facilitate concurrent settlement.
• Receipt Tracking: Monitor all payment receipts prior to billing.

Responsibility and Risk Control:

• The AR/AP Coordinator is not authorized to enter payable invoices, only bank account entries.
• Online banking payments require approval from Mr. Zhou or Lucy.
• Checks must be signed by a local authorized signatory.

Operational Workflow:

• Payments are processed every Wednesday, with approximately 30-40 transactions per cycle.
• AR tracks bank reconciliations. Due to the volume of invoices, there may be delays in bank entry timeliness and supplier reconciliation.
• This role is expected to enhance job requirements and content to optimize financial operations.

Join our team as an Accounts Receivable Clerk and be part of a collaborative environment where your skills are valued and opportunities for growth are available.

Qualifications
- Proficient in QuickBooks and other accounting software
- Strong understanding of financial concepts and double entry bookkeeping
- Experience in accounts payable and accounts receivable
- Knowledge of SOX compliance and GAAP
- Ability to analyze data and perform general ledger accounting
- Familiarity with payroll management and tax experience

Job Type: Full-time

Pay: $42,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Hartselle, AL 35640 (Required)

Ability to Relocate:

• Hartselle, AL 35640: Relocate before starting work (Required)

Work Location: In person